Secretary III

3 weeks ago

Justin, United States Northwest Independent School District Full time
NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Secretary III - Energy Manager (0405)

Reports to: Energy Manager

Dept./Campus: Facilities, Planning & Construction

Wage/Hour Status: Non-Exempt

Pay Grade: P30

Duty Days: 235

Date Revised: 02/2021

Primary Purpose:
To provide clerical support and office management for the Facilities, Planning & Construction Department and district energy manager.

Qualifications:
  • High school diploma or GED
  • Proficiency in Word, Excel, PowerPoint
  • Ability to deal with the public in a positive manner
  • Effective communication and interpersonal skills with all levels of personnel
  • Demonstrate acceptable work habits including teamwork, initiative, and dependability
  • Ability to remain calm during stressful situations.
  • Maintain confidentiality
  • Ability to create and maintain physical and electronic files and reports
  • Minimum of five years successful experience in a clerical position

Major Responsibilities and Duties:
  1. Provide office support to the Energy Manager and assist with the accurate and timely processing of requests for heating, cooling, and lighting on our Energy Management systems.
  2. Research, analyze, and compile reports utilizing specialized data programs and spreadsheets. Maintain a database of reports.
  3. Accurately process purchase orders/invoices for payment.
  4. Receive communications and disseminate to Department Personnel to facilitate needed response.
  5. Plan and schedule appointments, training, travel, and meetings as required.
  6. Process maintenance requests and scheduling from campuses and district buildings.
  7. Perform clerical duties necessary to assist department personnel.
  8. Purchase and stock office supplies for Support Services facility as required.
  9. Provide support to ensure clear communication with departments.
  10. Assist with the review of energy invoices and billing to ensure accuracy.
  11. Assist with energy audits and reports.
  12. Perform other duties and/or tasks that may be assigned.


Supervisory Responsibilities:

N/A

Equipment Used:

Personal computer, copier, phone, calculator, scanner, Fax machine

Working Conditions:
Ability to maintain emotional control under stress; work with frequent interruptions; occasional prolonged hours; repetitive hand motions; prolonged computer use. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.