Legal Assistant, Corporate Governance

4 weeks ago

Fridley, United States Medtronic Inc. Full time

Careers that Change Lives

This candidate will be part of Medtronic's corporate legal department and provide administrative support to the Corporate and Securities team, including 2 Legal Counsel, and 3 Paralegals. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, detail-oriented, process-driven and confident in his/her abilities.

This position will work in our Operational Headquarters in Fridley, MN and will work per the hybrid guidelines.

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

The position will require strong skills related to: 1) word processing with speed and accuracy; 2) managing significant volume of legal documentation; 3) database entry; and 4) solid organizational and prioritization abilities. The responsibilities and key accountabilities for the role are as follows:

Board Meeting Support

* Manage and coordinate the logistics of the Board of Directors meetings
* Arrange domestic and international commercial travel reservations for the Board of Directors
* Maintain venue contracts, ground transportation and aviation, and expenses within budget spreadsheets
* Arrange payment of invoices for all expenses and board meeting vendors
* Manage expenses for Sunshine Act reporting
* Maintain discretion with confidential information
* Attend Board of Directors meetings, including evening events, which will require occasional travel

Manage Legal Files and Document Preparation

* Maintain corporate governance legal department files
* Maintain the Corporate Secretary Sharepoint site
* Manage intake and routing of documents for signatures submitted under the Corporate Document Signature Request Forms
* Draft, review and revise significant volume of legal documentation including agreements, resolutions, and correspondence
* Assist with legalization and apostille requests
* Photocopy, scan and assemble documents

General Administration

* Process legal invoices, expense reports and AmEx expenses for payment
* Data entry into a variety of platforms (CSC Navigator, internal Medtronic sites)
* Manage department needs for equipment, file space and supplies
* Maintain or create procedures for corporate legal department practice areas

Manage Calendars and Process Communications

* Set appointments/meetings/conference calls/videoconferences
* Keep calendars and deadlines current
* Read and respond appropriately to e-mails, mail and phone messages
* Interface with business clients, high level executives and senior management teams
* Plan and arrange in-person meetings and/or video conferences

Must Have: Minimum Requirements

* High School Diploma or GED with 4+ years of administrative experience to include administrative experience in Legal

Nice to Have

* Event planning experience is strongly preferred
* Experience within a corporate legal department
* Legal Secretarial accreditation and/or certification
* Post-secondary degree or education
* MS Office
* Ability to maintain composure in this high demand and sometimes high stress position
* Strong organizational and interpersonal communication skills
* Ability to prioritize and multitask
* Detail oriented
* Team player with ability to accommodate differing work styles
* Resourceful
* Self-motivated and willing to work independently when necessary
* Agreeable to workplace changes
* Strong spelling, grammar and punctuation skills
* Ability to handle sensitive information with tact and confidentiality
* Professional telephone skills and etiquette
* Willingness to take on challenging projects

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here.

This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here.

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

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