Advanced Admin/Accounting Specialist

3 weeks ago

Mounds View, United States Excel Engineering Full time

Description

Excel Engineering, Inc. is seeking a team-oriented, highly motivated and experienced Advanced Administrative & Accounting Specialist for our Mounds View, MN office. Our Advanced level position will provide administrative and/or accounting support for all business units. Responsibilities may include duties in the following areas: Accounting, Human Resources, IT, Office, and Staff Augmentation Operations. This position has a large variety of involvement in all aspects of the Administrative and Accounting functions. If you enjoy working in a fast-paced, challenging, and rewarding environment, Excel Engineering is for you

Excel Engineering, Inc. is a full service Electrical and Control System Engineering Consulting services in the US and abroad.

Since 1990, Excel Engineering, Inc. has differentiated its services from that of its competition by providing engineering solutions to achieve client's business objectives

Primary Responsibilities

Accounting

* Accounts receivable: Invoicing projects on a timely basis and collection calls as needed
* Accounts payable: Entry of vendor invoices and processing of vendor payments
* Following up on project budget and PO changes
* Project accounting: Reporting and archiving
* Billing administration and time and expense processing
* Special Projects - document management, database updates for clients and contacts

Office Management

* Maintaining office supplies, greeting clients, receiving deliveries, and answering the main phones
* Preparing packages for mailing/shipping; Copy machine - work with IT on maintenance, supplies, copy counts
* Certificate of Insurance requests and help with Insurance administration
* Tracking and renewing Firm licenses and State registrations
* Company events: participate in organizing, communicating, scheduling, and executing events

Staff Augmentation Operations:

* Billing administration and time and expense processing
* Contract renewals

GENERAL RESPONSIBILITIES

* Time Management: Manage time on assigned duties. Communicate and report project progress, obstacles, delays, and updates. Perform assigned work according to schedules and priorities. Flexible working style and willingness to modify personal schedules.
* Training: Participate in training seminars made available by employer. Display ability to learn quickly from instructions, explanations, and demonstrations. Continue to learn and update processes and procedures of Excel's administrative department. Willingness to train and/or give direction to entry level position.
* Organization Skills: Skilled at managing multiple requests from internal and external clients. Communicate with management workload status. Demonstrate ability and willingness to work cooperatively with team members in a high-energy working environment that encourages self-initiative. Understand, remember, and carry out written and oral directions. Demonstrate attention to detail. Ability to break down large tasks into smaller pieces and handle multiple tasks simultaneously. Resolves priority conflicts with senior personnel and associates
* Company Policies: Understand, support and follow corporate policies and procedures. Willingness to suggest changes to corporate policies and procedures.
* Contribute to team effort which may require additional hours beyond base hours.
* Possess good verbal & written communication skills.
* Maintain strict confidentiality of corporate and personnel information.
* Client Relations: Maintain professional courtesy when in direct contact with clients. Provide service to clients that meets or exceeds their expectations.
* Other responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.

Requirements

EDUCATION and EXPERIENCE REQUIREMENTS:

* 2-Year AS degree in accounting, business administration, or related field.
* 2 or more years' experience working in an office environment.
* Working knowledge of an accounting software package.
* Demonstrated proficiencies in Microsoft Office Suite - especially Excel, Word, and Outlook.
* Effective task management, dedication to high quality service, and thorough attention to details.
* Exceptional written and oral communication skills.
* Enthusiasm working with many internal clients in a fast-paced environment.
* Demonstrated interpersonal skills and experience in working as part of a team.
* Proven problem-solving skills.

Excel Engineering Offers

* Competitive salary
* Continuing education and on the job training
* Retirement plan - 401(k) matching
* Competitive, comprehensive insurance package
* Wellness program
* Paid time off
* Flexible schedule and work environment

Excel Engineering is focused on cultivating a high performing culture where a service oriented approach; continuous improvement and goal orientation are valued. If you enjoy working in a fast-paced, challenging and rewarding environment, Excel Engineering is for you

Excel Engineering, Inc. is an Equal Opportunity Employer. Applicants will receive consideration for employment regardless of their race, color, religion, national origin, sex, sexual orientation, disability, age, marital status, veteran status, or status with regard to public assistance.

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