Senior Typist Clerk

3 weeks ago

Kettleman City, United States Sanitation Districts of Los Angeles County Full time

JOB POSTING

NOTICE OF EXTERNAL JOB OPPORTUNITY

POSTING #SB-052-24E

SENIOR TYPIST CLERK

LOCATION:

FINANCIAL MANAGEMENT DEPARTMENT, PURCHASING SECTION, JOINT ADMINISTRATION OFFICE, WHITTIER

Are you an experienced typist seeking a challenging yet rewarding role in a dynamic environment? Look no further Join our team in the Finance Department's Purchasing and Risk Management Section.

About Us: In our department, personal growth and well-being are at the heart of our culture. We foster an environment where employees thrive both personally and professionally. With a strong work ethic, we move fast and work hard to meet the demands of our customers. Our office is energetic and fast-paced, providing a stimulating environment for those who enjoy a challenge.

Position Overview: As a Senior Typist Clerk, you will play a crucial role in supporting the Purchasing and Risk Management Section. Your responsibilities will include efficiently typing and processing various documents, maintaining accurate records, and providing administrative support to ensure smooth operations.

NOTE:

The list of eligible candidates resulting from this recruitment may be used to fill additional vacancies that may occur in the next twelve (12) months.

ESSENTIAL FUNCTIONS:

To perform secretarial work involving the organization, coordination and facilitation of a work section's administrative and technical projects; to accomplish clerical tasks involving office systems and procedures; and to compile data and prepare reports utilizing advanced word processing and spreadsheet features.

JOB SUMMARY:

The major job duties are listed below. For a complete list of duties, please see the job description.

Under the supervision of the Supervisor of Accounts Payable, Supervisor of Purchasing and/or higher level class responsible for office supervision, and technical guidance from Secretary I, II or higher level classes the incumbent will:

* Perform a variety of clerical work including compiling, typing, proofreading, recording, filing, coding and checking information
* Utilize various computer applications including word processing, spreadsheets and databases software
* Type letters, memoranda, reports, purchase orders, forms and other material from rough drafts, tape recordings, notes or verbal instructions
* Proof, edit and finalize a variety of reports, letters, documents, memoranda and forms
* Operate office machines such as terminals, computers, typewriters, calculators, adding machines, fax machines and document copying equipment
* Receive and respond to inquiries from the public, other employees, contractors and vendors
* Oversee the work of lower level clerical workers
* Send, receive and distribute incoming and outgoing mail such as letters, forms and applications, composing or completing some items

MINIMUM QUALIFICATIONS

Applicants must possess the following:

* Six (6) months of experience performing the duties equivalent to an Intermediate Typist Clerk.



Desirable Qualifications:

* Strong interpersonal skills
* Outstanding customer service skills
* Intermediate to advanced skills in Microsoft Word and Adobe Acrobat
* Detailed oriented
* Team-player
* Good at following directions
* Ability to work in fast paced office
* Ability to provide admin support to a large team

EXAMPLES OF ASSESSMENT CRITERIA

The competitive selection process may cover:

Knowledge of:

* Proficiency with English grammar, spelling and punctuation
* Operation of office equipment including a desktop computer, typewriter, adding machine and calculators
* Basic arithmetic
* Standard business letter and report typing procedures and telephone/receptionist etiquette
* Database maintenance and recordkeeping
* Principles of project leadership
* Office administration methods and procedures

Ability to:

* Perform routine clerical work including simple arithmetic calculations
* Prepare routine correspondence
* Learn and apply office procedures and policies
* Maintain files and records
* Exercise independent judgment within prescribed parameters
* Operate a variety of office equipment including document copying and fax machines
* Operate a computer and utilize software applications
* Type at a rate of 50 net words per minute from clear copy with a maximum ten percent error rate
* Work independently with minimum supervision
* Prepare and maintain records
* Organize multiple work tasks
* Perform complex operations on a desktop computer utilizing various word processing, database and spreadsheet applications software with full proficiency

ADDITIONAL INFORMATION

SELECTION PROCESS:

* All applications will be reviewed to determine if the conditions and qualifications for testing are met.
* The selection process will consist of a written test weighted at 40%, and an interview weighted at 60%.


* Candidates must receive a qualifying score on each selection component to move forward in the selection process.


* The written exam is tentatively scheduled for Thursday, June 6.


* The interviews are tentatively scheduled for the week of June 17.



TO APPLY:

Please apply online at governmentjobs.com within this application period. By using the online application system you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application. Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery, add info@governmentjobs.com to your contact list.

NOTE:

The individual(s) recommended for hire must undergo a job-related pre-employment physical, as well as a reference check, DMV report, and a drug test.

For questions regarding this recruitment, please contact Sareen Baghikian at SBaghikian@lacsd.org.

As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources, please visit the following video: Converting Waste into Resources.

REMOVE FROM BULLETIN: MAY 17, 2024

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