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Legal Admin Asst II, LGL

1 month ago

Maryland Heights, United States inSync Staffing Full time
Required Qualifications
  • Significant experience as an executive assistant or paralegal experience strongly preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client service and response
  • Able to work independently, confidently, and proactively; demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Strong proficiency in programs such as Microsoft Office, including Outlook, Word, Excel, PowerPoint, Publisher, and Adobe Pro
  • Strong verbal communication skills with experience communicating with leaders internally and externally
  • Excellent written communication skills with ability to draft clear, concise correspondence and memos

Preferred Qualifications
  • Experience supporting c-suite executives in a law firm or legal department, preferred
  • Administrative or Paralegal Background
In this role, you will succeed if you are self-motivated, highly organized, quick-thinking, flexible, personable, confident, use sound judgment and have an unwavering attention to detail. You look beyond individual tasks and toward the end goal and identify the most effective means of achieving the end goal.

Key Responsibilities:

" Manage the office of the firm's Deputy General Counsel ("DGC"), including all administrative aspects for firm and divisional obligations, firm committees, and external engagements
" Prioritizes conflicting needs with respect to the DGC's calendar and other administrative needs; handles matters quickly, thoroughly, and proactively
" Works closely and effectively with the DGC to inform on upcoming commitments and responsibilities, following up appropriately
" Works closely and effectively with the small team of Legal Admin IIs who support the GC and other DGCs to inform on upcoming commitments and responsibilities, following up appropriately
" Manage complex calendar with exercise excellent judgment in handling multiple priorities in a dynamic environment
" Conduct periodic research, build reports and presentations
" Routinely handle highly confidential and complex information
" Owns various projects as directed by DGC and follows-through on projects to completion with deadline pressures
" Draft and send letters, memos, and other division communications
" Handle high volume of communications

The successful candidate:
  • Manages high volumes of tasks and projects with little guidance
  • Provides exceptional client service and is highly professional
  • Reacts with appropriate urgency to situations and events
  • Takes effective action without always knowing the total picture
  • Anticipates when follow up is needed and delivers
  • Thrives in a demanding and fast-paced environment.


Skills & Abilities
  • Analytical thinker with an ability to design creative solutions
  • Fantastic organizational skills with an ability to work under pressure and meet deadlines
  • Ability to be discreet and maintain confidentiality
  • Brilliant and precise written and oral communication skills
  • Exercises sound judgment
  • Team player who successfully partners with others at all organizational levels
  • Advanced proficiency in Microsoft Office Suite, Adobe Pro, and electronic file management systems, as well as a general comfort with learning new technology

Team Details
Opportunity to work in-depth with a team of attorneys and legal professionals

Training
On the job 2 weeks onsite the first 2 week of employment Monday-Thursday, then Hybrid schedule.

Benefits (employee contribution):
  • Health insurance
  • Health savings account
  • Dental insurance
  • Vision insurance
  • Flexible spending accounts
  • Life insurance
  • Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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