Principal Secretary

2 weeks ago

Naperville, United States DuPage County ROE Full time
Position Type:
Clerical/Secretary - 12-Months

Date Posted:
3/11/2024

Location:
Hill Middle School

Date Available:
Immediately

Closing Date:
until filled

District:
Indian Prairie School District 204
- website
Description: Perform duties to provide administrative and secretarial support to the Principal and building staff.

Job Summary:
  1. Plan, organize, maintain, and update a variety of files, records, and databases.
  2. Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information, or take message and refer to appropriate staff.
  3. Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
  4. Prepare correspondence, reports, documents, and memos working from notes and direction. Compose routine correspondence on own.
  5. Monitor school budget, verify account activity, and assist with annual budget preparation.
  6. Prepare purchase orders for office, classroom or activities supplies, place order, verify receipt and prepare invoice for payment.
  7. Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
  8. Coordinate field trips - notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
  9. Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
  10. Coordinate annual registration process.
  11. Work effectively with staff to coordinate and establish work schedules for planned projects.
  12. Maintain and publish school calendar.
  13. Handle bussing questions and resolve problems.
  14. Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records, and databases.
  15. Performs other duties as assigned.

Working Conditions: Office within a middle school

Rate of pay: $18.50/hour.
Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.