Student Hourly
3 weeks ago
Job Description
85% Front Desk Duties
* Warmly welcome and greet people as they enter Speech, Language and Hearing (SPLH) and escort visitors as needed
* Answer the phone, check for messages
* Check "student" mailbox for filing or other tasks to be done for faculty. (They generally hand the student tasks to be done right away)
* Provide administrative support to members of SPLH as requested
* Handle confidential information and use discretion and direction from faculty and supervisor when providing details regarding SPLH business to other parties
* Collect and distribute incoming and outgoing mail. Check the SPLH email account for relevant information, sort standard emails into appropriate files, forward unknown "to do" items to the administrative assistant. During the semester, this email account is monitored by Student Office Assistants (SOAs).
* Check the paper in the Dell 3115 printer/FAX located in 3001 Dole
* Make sure the front desk, office area and conference room are free of newspapers, any trash and areas are neat and clean
15% Miscellaneous Duties
* Check paper in all printers/fax located in 3001 Dole, replace toner (next to printer) as needed
* Check for incoming USPS/campus mail in the mailboxes located on the first floor once a day around 2:30 p.m.
* Sign for and distribute packages by other carriers (UPS, FedEx, etc.) and alert the recipient by email that they have a package in the mailroom. If the box is unable to fit in recipient's mailbox, place package on the table and write their last name on the box with a sharpie to be large and visible
* Work with MS office programs like Word, Excel, Access
* Other various duties assigned by the Chair, Administrative Assistant or other SPLH faculty or staff
Required Qualifications
* Excellent written communication skills and attention to details as demonstrated by application materials
* Computer skills as demonstrated by application materials and previous experience
* During the semester term of appointment, the student hourly must be enrolled in no less than 6 credit hours. For summer periods, the student hourly must: 1) have been enrolled in no less than 6 hours in the past spring semester or 2) be pre-enrolled in upcoming fall semester in no less than 6 hours or 3) be enrolled in summer session or 4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments.)
Preferred Qualifications
* Self-directed and motivated to work independently and with others
* Ability to work as a member of a team
* Ability to interact positively with a variety of people, including University staff, faculty, students and parents
* Ability to remain confidential regarding sensitive information or situations in the office
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