Receptionist (24-00338)
1 month ago
Successful candidates will exhibit these attributes:
- Proven experience as a receptionist or office assistant in a fast-paced environment.
- Excellent communication and interpersonal skills with the ability to interact with people at all levels
- Clearly able to demonstrate active listening
- Proven ability to multitask, be organized and effectively prioritize tasks and manage time
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and be able to quickly learn new software applications with self-paced learning and hands-on experience
- Ability to maintain composure under pressure
- Efficiently operate switchboard and distribute calls according to caller need and agent availability
- Assist in managing the phone system including troubleshooting, changing setups, managing, and recording off hours messages
- Meet and greet clients in office
- Order supplies, travel brochures and maintain files and equipment (postage meter, copier)
- Manage incoming and outgoing mail
- Provides administrative support as requested to both corporate and vacation teams and executives
- Assist in maintaining client database and client communications
- Monitor and handle incoming emails to general company inboxes
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