Attendance Clerk

Primary Purpose:

Maintain accurate attendance records for the campus. Under supervision, perform data entry as it relates to attendnace for Public Education Information Management System (PEIMS) reporting.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software for spreadsheets, data entry and records management

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Understanding of and commitment to customer care principles

Experience:

Two years of data entry experience, preferably in a public education environment

Major Responsibilities and Duties:

Records and Reports

1. Collect and record attendance coding into the Student Information System and verify accuracy according to prescribed procedures.
2. Manage campus attendance email.
3. Run reports to identify any inaccuracies in coding and make corrections to attendance records as necessary with proper documentation.
4. Maintain required attendance documentation for all student absences in accordance with state and local policies.
5. Respond to parent, staff, and student inquiries in a professional and timely manner regarding student attendance.
6. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrators.
7. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
8. Prepare, reconcile and store all official daily and six weeks attendance reports as required by state and/or local regulations for the purposes of accurate PEIMS reporting and auditing.
9. Prepare and complete the Membership Reconciliation process as established by district procedures to align with state requirements.
10. Attend all district position-related training.

Other

11. Maintain confidentiality

12. Conduct responsibilities in accordance with customer care principles.

13. Assist in campus office as needed.

14. Follow district emergency procedures and safety protocols.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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