Elementary Lead Secretary

4 months ago

Urbana, United States ROE #9 Champaign-Ford County School Districts Full time
Position Type:
Non Licensed: Secretarial/Clerical

Date Posted:
4/17/2024

Location:
Dr. Preston L. Williams, Jr. Elementary School

Date Available:
asap

District:
Urbana School District 116 - website
Please click HERE to apply on our website

TITLE: Elementary Lead Secretary

LOCATION: Dr. Preston L. Williams, Jr Elementary School

SUPERVISOR: Principal

JOBSUMMARY: The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.

ESSENTIAL FUNCTIONS:To perform thisjobsuccessfully, an individual must be able to perform each essential function satisfactorily.
  • Type letters, correspondence, reports, and other documents for the Principal.
  • Answer the Principal's phone line and assist with answering other phone lines within the administrative office.
  • Coordinate arrangements for meetings scheduled by the Principal.
  • Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.
  • Type and distribute the weekly calendar of events.
  • Compile, type, and produce the Student/Parent Guidebook and Faculty Handbook.
  • Maintain building information (personnel list, voicemail/phone numbers, school maps).
  • Greet students, parents, and community members.
  • Collect and review time sheets staff submit for the Assistant Principal's signature
  • Distribute any payroll checks to staff.
  • Compile, format, and distribute the daily student and faculty bulletins. Post/send the daily Skyward Family Access bulletin. Read the daily student announcements.
  • Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.
  • Assist in compiling/formatting schedules (supervision schedule, faculty schedule).
  • Update messages on the electronic building marquee.
  • Assist in organizing/coordinating all aspects of school events.
  • Monitor the use of the office copy machine and report maintenance.
  • Assist with duties assigned by the teachers.
  • Maintain building student files and records.
  • Maintain building budgets and supplies.
  • Perform any and all additional duties as assigned by the Principal.

QUALIFICATIONS:

EDUCATION
  • Minimum of a High School Diploma or Equivalent. Associate's Degree or Vocational Training preferred.

EXPERIENCE
  • A minimum of 3 years of secretarial/clerical experience is preferred.
  • Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES:
  • Ability to communicate effectively and professionally with the public both orally and in writing.
  • Ability to maintain strict confidentiality regarding student and personnel records.
  • Strong attention to detail and excellent organizational skills.
  • Ability to meet deadlines and adjust to changing situations.
  • Strong public relations skills and ability to interact with people from diverse backgrounds.

TERMS OF EMPLOYMENT: Level II Clerical Position. Salary is determined by the Board of Education. Ten-month work year.

EVALUATION:Performance of thisjobwill be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.

Please click HERE to apply on our website