Assistant Front Office Manager
4 weeks ago
Requirements
Job Responsibilities
- Assist the Front Office Manager in overseeing the daily operations of the front desk, concierge, bell desk, and beach services.
- Ensure guests receive prompt, professional, friendly, and courteous service.
- Manage and schedule the front office staff and coordinate staff training.
- Handle guest complaints and issues, ensuring guest satisfaction and maintaining a high level of service.
- Monitor the appearance, standards, and performance of the front office team with an emphasis on training and teamwork.
- Assist in the recruitment, interviewing, and training of new front office personnel.
- Ensure that all front office areas are kept clean and organized.
- Monitor and maintain the front office systems and equipment to ensure their optimum performance.
- Coordinate with housekeeping and maintenance departments to ensure proper communication and teamwork.
- Prepare reports, handle special projects, and assist with budgeting and forecasting.
- Ensure compliance with health and safety regulations.
- Manage room inventory and participate in revenue management meetings.
- Oversee the proper handling of cash and the accurate billing and posting of charges.
- Assist with the implementation of customer loyalty programs and ensure staff is promoting them.
- Maintain an up-to-date knowledge of hotel events, services, and policies.
- Ensure effective communication within the front office and with other departments in the hotel.
Job Requirements
- Bachelor's degree in Hospitality Management, Business Administration, or related field.
- Minimum of 3 years of front office experience in the hospitality industry.
- Proven experience in a supervisory or management role within a hotel front office.
- Strong working knowledge of hotel management software (e.g., Opera, RoomKeyPMS).
- Excellent communication and interpersonal skills.
- Ability to multitask, prioritize, and manage time effectively.
- Demonstrated leadership skills with a commitment to developing team members.
- Fluent in English; additional languages are a plus.
- Solid understanding of customer service and quality standards in the hospitality industry.
- Knowledge of budgeting, forecasting, staffing, and scheduling.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Flexibility to work in shifts, on weekends, and public holidays as required.
- Strong problem-solving abilities and a customer-oriented approach.
- Capacity to handle stressful situations calmly and with diplomacy.
- Understanding of health and safety regulations within a hotel environment.
- Exceptional organizational skills with an eye for detail.
- Eligibility to work legally in the country of employment.
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