High School Secretary

1 month ago


Elizabethtown, United States Elizabethtown KY Independent School District Full time
REPORTS TO: Principal

QUALIFICATIONS: As established by the Board of Education

GENERAL RESPONSIBILITY: To assure smooth and efficient operation of the school office so that the office's maximum positive impact on the education of the children can be realized.

DUTIES:
  1. Maintains and submits reports for time cards, leave affidavits, and attendance on all building personnel for Central Office verification.
  1. Oversees substitute electronic program to fill absent teacher positions maintains substitute attendance and submits reports/files to the building administrator.
  1. Routes interoffice, interschool and all other mail to proper channels on a daily basis.

4. Receives and routes all incoming calls or relays messages when feasible.
  1. Maintains log of visitors, picked up students and students signing into school..
  1. Serves as the Notary Public for the purpose of verifying Leave Affidavit forms.
  1. Takes inventory of supplies and orders as needed.
  1. Maintains records for and prepares weekly, monthly, and annual reports.
  1. Performs the usual office routings and practices associated with a busy yet productive and smoothly run office.
  1. Attends meetings and conferences relative to school office procedure.
  1. Maintains up-to-date schedules on all building personnel.
  1. Prepares various informational bulletins for distribution to parents.
  1. Prepares work orders, requisition forms, etc., necessary for the school operation.
  1. Prepares all correspondence for the principal and assistant principal(s)
  1. Keys student information into computer and serves as the "Key" operator for various computer programs as directed by the principal and/or his/her designee.
  1. Supervise student office aides.
  1. Assist the Guidance Counseling Department in determining eligibility of driver's license, completion of car insurance forms, scheduling, sending transcripts and process corresponding reports accordingly.
  1. Assist in duplicating requests.
  1. Maintain all office equipment, office phones, pay phone, intercom system and bell system, and request repair service and/or order supplies as needed.
  1. Maintains file on substitute teachers and processes substitute teacher report and time cards to Central Office.
  1. Locks and secures at the end of each day, the vault, all records, and all doors to the office.
  1. Performs other duties as assigned by the principal.

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