Admin Center Front Desk, Registration and HR Support Clerk

2 weeks ago

Elmhurst, United States DuPage County ROE Full time
Position Type:
Secretarial/Clerical/Clerk

Date Posted:
4/25/2024

Location:
Administration Center

Date Available:
6/1/2024

District:
Lombard Elementary District 44Admin Center Front Desk, Registration & HR Support Clerk
$15.50 per hour + Cafeteria Amount
*Cafeteria amount can be used towards health benefit election or taken as earnings.
IMRF Position,
Sick Days,
Personal Days,
Paid Holidays

JOB GOAL: To effectively manage the Administration Center Front Desk, oversee student registration and support the Human Resources Department/ Superintendent's Office.

DEPARTMENT: Educational Support Personnel

REPORTS TO: Superintendent and/or designee

RESPONSIBILITIES:
• Maintains the confidential aspect of the office.
• Receives and directs phone calls and relays messages for Administration Center personnel.
• Greets and directs visitors.
• Exercise professional demeanor in all interpersonal interactions.
• Maintains a central district calendar, employee recognition calendar, employee school calendar (IWAS), and website calendar.
• Schedule and organize physical space and other needs for administration center workshops, trainings, and meetings.
• Maintains news media articles in a notebook for archives.
• Performs clerical and secretarial tasks for Human Resources and Office of the Superintendent as related to routine office procedures (bulk mailings and other tasks assigned).
• Sorts, opens, and dates incoming mail.
• Coordinates scheduling repairs and orders supplies for Administration Center's copy machine, postage machine, and shredder.
• Processes student work permits.
• Assists in maintaining and coordination of student registration forms and procedures.
• Maintains emergency information on central office personnel.
• Maintains district forms and registration.
• Maintains forms and processes applications for all substitute positions, including entering into Skyward and Frontline.
• Maintains a well-organized office area that projects a high-quality, efficient image of the office environment.
• Creates a pleasant, helpful atmosphere for all who contact the district office.
• Performs other related duties as assigned by Administration.

CORE COMPETENCIES:
• Ability to read, write, speak, and communicate effectively with staff, students, and parents with diverse backgrounds.
• Maintaining high standards of confidentiality and ethical conduct at all times.
• Demonstrate appropriate telephone etiquette with proper voice inflection.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to perform clerical tasks such as coding, sorting, filing, alphabetizing and numerical ordering.
• Ability to operate office equipment which includes laptop, copy machines, postage meter, and other electronic equipment.
• Able to move and lift materials, supplies, and equipment as needed.
• Ability to multitask.

QUALIFICATIONS:
• Have earned a high school diploma.
• Have a minimum of two years of successful experience in a related secretarial or office position.
• Keyboarding skills; minimum 50 words per minute.
• Proficient in utilizing a computer to communicate via email and using an office productivity suite like Google or Microsoft Office.

PREFERRED QUALIFICATIONS:
• Experience working in a public entity or a school system is preferred.
• Experience with Skyward and Frontline Absence Management.

CONDITIONS OF EMPLOYMENT:
• 12 months/8 hours
• 260 work days and paid holidays determined by the Board of Education.
• Salary and conditions established by the Board of Education.

EVALUATION:
Performance is evaluated by the Superintendent or designee.

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