Administrative Support III
4 weeks ago
Summary
We welcome and appreciate your interest in employment with the City of Corpus Christi. We are an equal opportunity employer; no information obtained during the recruitment or selection process is intended for any discriminatory purposes.
Pay
This position is a Non-Exempt position at pay grade 111.
Attendance
Non-rotating 40-hour work week, Monday - Friday, 8:00 am - 5:00 pm; must be available to work additional hours as needed.
Who May Apply?
All persons legally authorized to work in the United States
Overview
The Administrative Support III is responsible for providing support to Corpus Christi Water (CCW) staff by processing incoming invoices for payment, submitting travel advance requests and expense reports, updating various spreadsheets, and completing other duties as needed.
Responsibilities
* Receive invoices electronically or through postal carrier
* Review and request approval of validity of purchase or services rendered
* Submit invoices to Accounts Payable
* Confirm payment to vendor
* Track invoice status from receiving to payment completion
* Review incoming approved travel requests
* Verify account funds available for travel
* Use procurement card to make any hotel reservations, pay registration fees, or secure vehicles reservations necessary for travel
* Enter travel advance by proxy into Infor
* Upon travel return, verify receipts submitted by traveler and enter travel expenses by proxy into Infor
* Update financial payment tracking, purchase order, procurement card expenses, and reimbursement spreadsheets as needed
* Navigate through City bank account website of over 70 CCW card holders to verify that purchases made with procurement cards are valid and approved, have correct accounting codes, descriptions, and contain proper receipts
* Contact staff and/or vendors to resolve any purchasing disputes
* May be asked to perform other duties as assigned
Qualifications
* Requires an Associate's Degree (AA/AS) or 2-year technical certificate
* Minimum of two (2) years of experience
* A combination of education and pertinent experience may be considered
* A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
Other Information:
Benefits
The City offers an excellent benefit package that includes:
* Texas Municipal Retirement System - TMRS is a required retirement plan for all full-time employees. Each employee automatically contributes 7% of their total compensation. The City will match employee contributions 2 to 1 during retirement.
* Medical/dental/vision/life coverage for employees and their eligible dependents.
* Vacation - 88+ hours per year
* Personal leave - 40 hours per year
* Sick leave - 96 hours per year
* Voluntary 457b deferred compensation plan
* Ten (10) Holidays
* Flexible Spending Account
* City Employee Health & Wellness Clinic & City Employee Fitness Center
* Learning & Development Academy
* Tuition Reimbursement Programs
* Employee Recognition Programs
Basis of Rating
Application review and the City may also conduct additional skill assessment tests, in addition to the panel interview.
Closing Statement
* Selected applicants must be able to pass a background investigation and a pre-employment drug test.
* Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.
* In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
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