Onboarding Specialist

4 weeks ago

Tacoma, United States Cardiac Study Center Full time

Onboarding Specialist – Specialty Cardiology

Cardiac Study Center/ Pulse Heart Institute, Tacoma, WA

Since its creation, Cardiac Study Center (CSC) has contracted with Pulse Heart Institute (Pulse) for outpatient cardiology and billing services. CSC is a proud partner of Pulse and has provided outpatient cardiology services in the Puget Sound Region for over 50 years. CSC partnered with MultiCare Health System to create Pulse Heart Institute in 2016 to work toward improving the health of cardiac patients.

Pulse's standard operating procedure is to employ cardiology ambulatory and billing support staff at Cardiac Study Center. This gives Pulse the dexterity to create roles that are unique to cardiac programs, which benefit our teams in their career development and resource needs in caring for our patients. This structure allows for a more personal feel for our employees, helping them feel valued.

Pulse offers a variety of career opportunities throughout our clinic locations. If you're interested, we may have positions open in our other sub-specialties (Heart Failure, Vascular, Electrophysiology & Device, or Nuclear Imaging)


Onboarding Specialist Environment and Shift details:

This role is full-time, 40 hours/ week, Monday – Friday—closed weekends and holidays. 8:00am-4:30pm (flexible start/end times)

This role is hybrid-remote after a 90-day in-office training period.

Location: 1901 South Cedar Street, Tacoma WA 98405


Onboarding Specialist Position Summary
The Onboarding Specialist is pivotal in facilitating a smooth and welcoming integration process for new hires at our company. In this role, you will be responsible for delivering comprehensive introductory training sessions, managing the initial paperwork and background checks, and ensuring that all elements of the onboarding process align with company policies and standards. With a focus on creating a positive first impression, you will serve as a primary point of contact for new employees, providing support and guidance through their initial phases at the company. The Onboarding Specialist's efforts are crucial in setting up new hires for success, aiding in their transition into the team, and fostering a strong sense of company culture and belonging from day one.



Onboarding Specialist Responsibilities

  • Email and Communication Management: Monitor the HR shared email inbox with the HR team to ensure prompt and efficient communication responses. Use templates to send standardized communications to candidates and clinic staff.
  • Record Keeping and Compliance: Organize and maintain employee files to ensure compliance with regulatory standards. Ensure compliance with I9 processing and manage personnel files both in paper form and electronically.
  • Onboarding Process Oversight: Guide new hires through the complete onboarding process, ensuring all tasks are completed, including background checks and verification of licensure and certifications. Coordinate the new hire orientation with hiring managers and educate new employees on navigating the onboarding and employee portal.
  • Job Posting Management: Post and manage job advertisements for all required positions within the PSR and INW regions, ensuring accuracy and timeliness of ads.
  • HRIS Management: Enter new hires into HRIS systems (Paycom/Zetta), and update necessary trackers for clinical markers like Epic access. Manage data entry related to new hire, rehire, and contingent worker processes.
  • Documentation and Verification: Handle sensitive documentation such as medical records (vaccinations and immunizations) required for employment. Verify and update these records in the HRIS system regularly.
  • Onboarding Logistics Coordination: Work closely with the management team at each location and the MHS Onboarding teams to ensure smooth entry of new hires into the system. This includes requesting and tracking EPIC access, passwords, and email accounts.
  • Program Development and Feedback: Regularly recommend changes and enhancements to the onboarding programs to drive better retention and engagement. Follow up with new employees to evaluate the onboarding experience and recommend ways to enhance it.
  • Financial and Contractual Tasks: Review candidate experiences to determine appropriate hourly rates or salaries using the wage grid. Manage sign-on bonus agreements and coordinate with Payroll for proper payout.


Onboarding Specialist Required Qualifications:

Experience and Skills:

  • Prior experience with employee onboarding preferred but not required.

Education:

  • Associate degree in Human Resources, Business, or a related field; or two years of Human Resources experience; or equivalent combination of education and experience


Cardiac Study Center/ Pulse Heart Institute – Your new work home

Joining our cardiology outpatient organization means becoming part of a team where compassion, integrity, and a commitment to sustainability guide our every action. Here, you'll find a community deeply rooted in empathy and respect, where every member of our team, is valued for their unique contributions.

Our environment fosters a profound sense of belonging and support, which is crucial in the high-stakes world of cardiac care. With integrity at the core of our practice, we ensure that our patients' ethical considerations and well-being govern every decision. Our dedication to sustainable healthcare practices also reflects our responsibility towards our patients and the broader environment, emphasizing the importance of long-term wellness and care. At our clinic, you're not just joining a workforce; you're aligning with professionals committed to excellence in cardiac health, making a meaningful difference in the lives of the communities we serve.


Pay and Benefit Expectations

Cardiac Study Center/ Pulse Heart Institute provides a comprehensive benefits package, including competitive salary, medical, dental, and retirement benefits, and paid time off. As various pay transparency laws require, CSC/ PHI shares a competitive compensation range for candidates hired into each position.

The starting pay for this position is $22.75, and the pay scale is $22.75 - $33.82 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education.

Requisition ID: 44895

  • Vendor Management

    7 days ago

    Tacoma, United States Sound Credit Union Full time

    Job DetailsLevelExperiencedJob LocationCorporate Office - Tacoma, WAPosition TypeFull TimeEducation LevelHigh School Diploma or equivalent.Salary Range$25.77 - $38.65 HourlyTravel PercentageNegligibleJob ShiftMonday - FridayJob CategoryAdmin - ClericalDescriptionSound is looking for...A Vendor Management & Business Continuity Specialist to join our team! The...

  • Inside Sales Support Specialist

    2 weeks ago

    Tacoma, United States Bargreen Ellingson Full time

    Job DescriptionJob DescriptionDescription:We are seeking the right Inside Sales Support Specialist to join our growing team. The ideal person understands the business needs, challenges and concerns of our customers and is dedicated to exceeding expectations.If you strive for excellence and enjoy working with a diverse group of personalities to solve problems...

  • Post Acute Care Specialist

    7 days ago

    Tacoma, United States Prestige Care, Inc Full time

    This Post-Acute Care Specialist position will be a liaison between Prestige Care Skilled Nursing Centers and hospitals in the Tacoma/Puyallup area Full Time: Monday - Friday Location: Work remote with visits to local Hospitals If you have any questions please contact: Katie Kettlety - Sr Talent Partner Katie.Kettlety@prestigecare.com What does the...

  • Training Specialist

    1 week ago

    Tacoma, United States Liberty Military Housing Full time

    Overview: Liberty Military Housing Own your passion for service! At Liberty Military Housingwere here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of property...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN Labor and Delivery for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Labor and DeliveryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for L&D RN for an immediate opening in Tacoma,...

  • Travel Ultrasound Technologist

    7 days ago

    Tacoma, United States Travel Nurses, Inc. Remote Work Freelance Full time

    Travel Nurses, Inc. is seeking a travel Ultrasound Technologist for a travel job in Tacoma, Washington. Job Description & Requirements Specialty: Ultrasound TechnologistDiscipline: Allied Health ProfessionalDuration: 12 weeks40 hours per weekShift: 10 hours, flexibleEmployment Type: TravelJob DescriptionWe are looking for Ultrasound Ultrasound Tech for an...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN ED - Emergency Department for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: ED - Emergency DepartmentDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for ER RN for an immediate opening in Tacoma,...

  • Travel Nurse RN

    5 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN Labor and Delivery for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Labor and DeliveryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for L&D RN for an immediate opening in Tacoma,...

  • Travel Cath Lab Technologist

    7 days ago

    Tacoma, United States Travel Nurses, Inc. Remote Work Freelance Full time

    Travel Nurses, Inc. is seeking a travel Cath Lab Technologist for a travel job in Tacoma, Washington. Job Description & Requirements Specialty: Cath Lab TechnologistDiscipline: Allied Health ProfessionalDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for Cardiac Cath Lab Technologist for an...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Labor and Delivery for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Labor and DeliveryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for L&D RN for an immediate opening in Tacoma, Washington. You...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Oncology for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: OncologyDiscipline: RNDuration: 14 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for Oncology RN for an immediate opening in Tacoma, Washington. You should have...

  • Travel Nurse RN

    3 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Med Surg / TelemetryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for Med-Surg/Tele RN for an immediate opening in Tacoma,...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN ED - Emergency Department for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: ED - Emergency DepartmentDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for ER RN for an immediate opening...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN ICU - Intensive Care Unit for a travel nursing job in Puyallup, Washington.Job Description & RequirementsSpecialty: ICU - Intensive Care UnitDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for ICU RN for an immediate...

  • Travel Nurse RN

    5 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Med Surg / TelemetryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for Med-Surg/Tele RN for an immediate opening in Tacoma,...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Labor and Delivery for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Labor and DeliveryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for L&D RN for an immediate opening in Tacoma, Washington. You...

  • Travel Cath Lab Technologist

    1 week ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel Cath Lab Technologist for a travel job in Tacoma, Washington.Job Description & RequirementsSpecialty: Cath Lab TechnologistDiscipline: Allied Health ProfessionalDuration: 12 weeks36 hours per weekShift: 12 hours, daysEmployment Type: TravelJob DescriptionWe are looking for Cardiac Cath Lab Technologist...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN Oncology for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: OncologyDiscipline: RNDuration: 14 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for Oncology RN for an immediate opening in Tacoma, Washington....

  • Travel Nurse RN

    5 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Job DescriptionTravel Nurses, Inc. is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Med Surg / TelemetryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for Med-Surg/Tele RN for an immediate...

  • Travel Nurse RN

    6 days ago

    Tacoma, United States Travel Nurses, Inc. Full time

    Travel Nurses, Inc. is seeking a travel nurse RN Labor and Delivery for a travel nursing job in Tacoma, Washington.Job Description & RequirementsSpecialty: Labor and DeliveryDiscipline: RNDuration: 12 weeks36 hours per weekShift: 12 hours, nightsEmployment Type: TravelJob DescriptionWe are looking for L&D RN for an immediate opening in Tacoma, Washington....