Personnel/Benefits Clerk

2 weeks ago

Skiatook, United States Skiatook Public Schools Full time
Skiatook Public Schools is seeking applicants for the position of a Personnel/Benefits Clerk for the 2024-25 school year. The anticipated start date for this position is February 3, 2025.

OVERALL OBJECTIVE OF POSITION
The Personnel/Benefits Clerk administers employee benefit and provides assistance to employees. This position plans and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. This position ensures that plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the Human Resource function as needed, including record-keeping, new hire on-boarding and personnel file maintenance, preparing reports, and updating employee data in HR systems.

CONTRACT LENGTH: 12-month position; Monday-Friday 8:00 a.m. to 4:00 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES

BENFITS
  • Administer benefits: Enroll employees in health, dental, and other benefits programs, and process changes and terminations
  • Provide customer service: Answer employee questions about benefits and address issues
  • Ensure compliance: Stay up to date on federal and state regulations related to benefits
  • Maintain records: Keep accurate records of employee benefit plans, changes, and updates
  • Assist with onboarding: Help new employees get onboarded and maintain their personnel files
  • Reconcile statements: Review bills, invoices, and benefits statements, and make adjustments
  • Liaison with insurance companies: Work with insurance companies to resolve issues related to coverage and billing
  • Prepare reports: Prepare quarterly reports for state agencies

PERSONNEL
  • Employee Record Management:
    • Accurately maintain and update employee personnel files, including new hires, promotions, transfers, terminations, and changes in personal information.
    • File and retrieve employee documents as needed.
    • Conduct regular audits of employee records to ensure accuracy and compliance.
  • Personnel Transactions:
    • Process various personnel forms including leave requests, time off requests, expense reports, and performance evaluations.
    • Initiate and follow up on necessary paperwork for new hires, including background checks, I-9 forms, and employment verifications.
    • Coordinate with payroll department to ensure accurate payroll data is submitted.
  • Administrative Support:
    • Answer routine employee inquiries regarding company policies, benefits, and HR procedures.
    • Prepare and distribute standard HR documents, such as employment offer letters, employee handbooks, and policy updates.
    • Assist with recruitment efforts by posting job openings, screening resumes, and scheduling interviews.
    • Maintain employee contact information and update employee directories.

SUPERVISION RECEIVED
Receives instruction from Director of Human Resources in regard to daily work duties.

SUPERVISION GIVEN
None.

WORKING CONDITIONS
  1. Works indoors in adequate work space with adequate temperatures, ventilation and lighting.
  2. Works with average indoor exposures to noise and stress, but subject to frequent disruptions; normal indoor exposure to dust/dirt.
  3. Occasionally works flexible hours to meet needs of the job.


PHYSICAL AND MENTAL REQUIRMENTS
  1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
  2. Must be able to sit for long periods throughout the work day, with intermittent periods of standing, walking, bending, twisting and reaching as necessary to carry out job duties.
  3. Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out job duties.
  4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.
  5. Must demonstrate emotional stability.
  6. Must be able to cope with the physical and mental stress of the position.
  7. Must be able to pay close attention to details and concentrate on work.


QUALIFICATIONS
  • High School Diploma required;Associate's Degree in Human Resources or related field preferred
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite
  • Strong attention to detail and ability to maintain confidentiality
  • Excellent organizational skills and ability to prioritize tasks
  • Strong communication skills, both written and verbal

WORK EXPERIENCE
0-2 years of experience in Human Resources or a related field.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
  1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.
  2. Must possess effective communication and interpersonal skills.
  3. Must possess ability to work and communicate effectively as a team player.
  4. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, coworkers and others.
  5. Must possess ability to maintain confidentiality in regard to client and department information and records.
  6. Must possess the technical knowledge of operating personal computers and other office equipment.
  7. Must possess ability to retain knowledge of Federal, State and board of education laws, policies and procedures regarding insurance, workers compensation, COBRA and other related benefits.
  8. Must possess ability to interpret and advise employees regarding current benefit information.
  9. Must possess accurate computer and typing skills and the ability to maintain accurate and updated information, files and computer records.
  10. Must possess basic math skills and the ability to make calculations and prepare premiums, reports and other documents as necessary.
  11. Must possess some knowledge of automated an payroll system, and a willingness to interact and assist the payroll department with related employee salary and benefit data.

Skiatook Public Schools offers competitive pay and benefits including paid holidays and health benefits. Starting salary will be based on applicant qualifications and/or work history.

The district also provides on-site daycare for staff members.

Any offer of employment is contingent upon the passing a felony criminal background check and approval by the Board of Education.

Please email Rick Loggins, Superintendent, rloggins@skiatookschools.org if you have additional questions about this position.

It is the policy of Skiatook Public Schools to ensure equal employment opportunity without discrimination on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information.

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