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Women's Basketball Director of Operations/Assistant Coach

4 months ago

Hamilton, United States Colgate University Full time

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits

Current Benefits

Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.

We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:

Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:

Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.

Paid Family Leave:

After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:

Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.

Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.

After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement

Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win - to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.

Accountabilities

The director of operations/assistant coach is responsible for the execution of specific strategic activities and outcomes within women's basketball. These will include sustained performance and execution in the following areas:

* Adhering to Head Coach's philosophy
* Athletic instruction/coaching
* Program operations and administration as designated by head coach

This position will manage all non-coaching aspects of the sport program. Responsibilities include but are not limited to:

* Manage all aspects of team and staff recruiting travel including arranging flights, hotel accommodations, ground transportation, team per diem and trip itineraries.
* Reconciliation of team and staff travel expenses following University and Athletics Business Office policies and procedures.
* Manage procurement and purchasing for the program including negotiation with vendors (hotel, caters, transportation, etc.) for all program functions
* Manage elements of budget for which they have oversight (e.g., travel, equipment, casual wage personnel) and make independent decision within approved fiscal year budget
* Manage all aspects of official and unofficial campus visits of prospect student-athletes; booking travel and hotel accommodations when applicable and submitting required compliance documentation.
* Work collaboratively with executive team members on the execution of game competition contracts, both home and away games.
* Serve as sport liaison with the Athletics Administration for personnel and payroll issues.
* Develop and coordinate program correspondence to key constituents including donors, alumni, parents, and prospective student-athletes.
* Work collaboratively with the communications and creative services unit on social media strategy and presence for the program.
* Maintain confidential and routine records, such as financial aid records, NLI forms, budget reports, compliance forms, procurement documents, competition forms and student-athlete class schedules.

This position will also serve as the women's basketball program's fourth assistant coach. Responsibilities include but are not limited to:

* Game tape exchange (Synergy);
* Assist in oversight of student-athlete development, such as monitoring academic progress, participation in community service, and support of overall well-being;
* Execute scouting, film preparation, and competition preparation (e.g. film breakdown, use of appropriate video-editing software, etc.);
* Maintain appropriate NCAA/institutional recruiting certification to support team recruitment strategy;
* Attendance at all required department and compliance educational meetings; and
* Other duties as assigned by the coaches and sports administration team.

Accountable for maintaining personal compliance with all relevant governing bodies to include:

* NCAA
* Patriot League
* Athletic Department; and
* University Policies.

Responsible for role modeling behaviors and leadership for student-athletes.

Colgate Athletics Mission: To be an inclusive community of competitive excellence

Athletics Department Virtues:

Thoughtful - We act with care, reason and inclusion.

Driven - We pursue courageous goals with diligence, energy and focus.

Enthusiastic - We cultivate a passionate, positive and fun presence.

Cohesive - We value supportive, collaborative, consistent teamwork.

Bold - We inspire creative, gracious, fearless winners.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Technical Competencies

Name Office Productivity Description

* Demonstrated ability to effectively utilize all university productivity applications (e.g. MS Office, Concur, EMS, CMS, and Google)
* Demonstrated ability to efficiently leverage standard office software to manage calendars, contacts, and email correspondence for department staff.

Name Event Planning Description

* Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration.
* Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors.
* Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants.
* Demonstrated ability to communicate all aspects of planning events.
* Demonstrated ability to quickly, efficiently and inexpensively alter plans.

Name Travel Logistics Description

* Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations and lodging.
* Demonstrated ability to quickly, efficiently and inexpensively alter travel plans and itineraries.
* Demonstrated ability to consistently stay within university travel restrictions and guidelines.

Name Technical Data Systems Description

* Demonstrated ability to utilize relevant data systems/software, e.g. Enterprise Resource Planning tool (Banner), Business Intelligence (Tableau), ARMS, and TeamWorks.
* Demonstrated ability to enter, manipulate, query and export all data sets used in day-to-day situations.
* Demonstrated ability to use all day-to-day and core functionality of all relevant systems.

Name Administrative Procedures Description

* Demonstrated mastery of commonly used Colgate and divisional/functional administrative policies and practices.
* Has knowledge sufficient to follow administrative procedures and processes that are most critical to the department.
* Has knowledge sufficient to train others on all core and common administrative procedures.
* Has knowledge sufficient to create desktop aids or guides in the execution of common administrative procedures and processes.
* Demonstrated ability to effectively pull together sensitive and moderately complex data and information into an organized and cohesive product.

Name Constituent Engagement Description

* Demonstrated ability to create welcoming and professional environment for all constituents, including but not limited to colleagues, coaches, prospective and current student-athletes, alumni, and parents.
* Demonstrated ability to use positive, engaging communications.
* Demonstrated ability to listen, respond effectively and follow up appropriately, while being mindful and attentive to feedback.
* Makes use of specialized knowledge to assist others in resolving problems.
* Identifies opportunities for improving customer service methods.

Name Relationship Stewardship Description

* Demonstrated ability to strategize long-range stewardship opportunities and methods to advance the mission of the program particularly with prospective students and alumni.

Behavioral Competencies

Name Personal Accountability for Results Description

* Takes responsibility for decisions, performance, and outcomes;
* behaves in a responsible manner with a positive attitude;
* shows self-awareness and openness to feedback.

Name Effective Communication Description

* Demonstrates effective written and oral communication skills;
* shares information and seeks input from others;
* adapts communication to diverse audiences;
* protects private and confidential information.

Name Problem Solving and Decision Making Description

* Analyzes and prioritizes situations to identify and solve problems;
* generates solutions to improve efficiency and quality;
* involves others in solving problems and making decisions;
* factors organizational goals into decisions;
* makes clear, transparent, and timely decisions.

Name Change Management Description

* Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance;
* understands the long-term direction of the university and can relate this to departmental area;
* adapts to new methodologies;
* identifies and acts on areas where change is appropriate.

Name Leadership and Teamwork Description

* Applies skills and knowledge to provide a climate to achieve departmental and organizational success;
* balances individual and department goals;
* helps others perform at their best;
* builds productive relationships to enhance individual and organizational effectiveness;
* treats others with respect;
* resolves conflicts among team members.

Name Creativity and Innovation Description

* Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level;
* critically assesses the effectiveness of new initiatives.

Name Diversity and Inclusion Description

* Demonstrates respect for people and their differences;
* understands the benefits of a diverse workforce;
* earns the trust and respect of others;
* includes and welcomes others;
* works to understand the perspective of others;
* promotes opportunities to experience diversity within our community.

Name Sustainability Description

* Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus;
* supports and advances the university's sustainability initiatives;
* influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

* Previous collegiate playing, coaching and/or director of operations experience in the sport of basketball.
* Proven competitive success.

Preferred Qualifications

* 1-3 years of collegiate coaching and/or director of operations experience in the sport of basketball.
* Previous experience (playing or working) at an NCAA Division I institution.

Education

A Bachelor's degree and two (2) years of experience in sport operations or equivalent combination of education and relevant experience is required.

Bachelor's degree and 2 - 5 years of experience in Division I sport operations is preferred.

Certifications Physical Requirements Other Information

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within their realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which they are aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.