Records Information Specialist I

3 weeks ago

San Diego, United States SCI Shared Resources, LLC Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

Performs detailed review of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.

**JOB RESPONSIBILITIES**

+ Review multiple data fields including name, address, date and other critical information for completeness and accuracy

+ Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics

+ Reconcile discrepancies between multiple record sources

+ Utilize superior attention to detail to identify variances in location records including ownership, dates and transfers

+ Physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks

+ Assists with quality assurance and some analysis of Excel spreadsheets

+ Assist with property verification walks with location maintenance representative

+ Perform quality reviews of completed reconciliation work

+ Manages workload and provides summary reports to management when necessary

+ Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines

+ Identifies opportunities to streamline tasks associated with daily work functions

+ Adapt to changing work requirements and environment as needed

**MINIMUM** **Requirements**

Education:

+ High school diploma or equivalent; Bachelor's degree in Business, Accounting or Finance or relevant field of study preferred

Experience:

+ A minimum of 2 years applicable work experience in area requiring strong attention to detail (e.g., experience auditing contracts and financial records)

+ Lean experience a plus

Knowledge, Skills & Abilities:

+ Strong problem solving abilities

+ Proficiency in Microsoft Word, Excel and Outlook

+ Highly detail-oriented with a careful eye for quality control and presentation of work

+ Occasional travel (up to ~30%) as required

+ Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints

+ Strong verbal communication skills; ability to articulate project status as needed

Preferred:

+ Knowledge of Funeral and/or Cemetery field operations

+ Intermediate Excel skills (complex formulas, pivot-tables, v-lookups and other intermediate functions)

**Work CONDITIONS**

**Work Environment**

When considering the work environment associated with this job, the following factors will apply:

+ Shared workspaces in close proximity to coworkers

+ Out-of-state or state-wide travel may be required for a weeks at a time

+ Professional dress is required

**Work Postures**

When considering the work postures associated with this job, the following factors may apply:

+ Frequent, continuous periods of time standing, up to 6 hours per day

+ Sitting continuously for many hours per day, up to 6 hours per day

+ Climbing stairs to access buildings frequently

**Physical Demands**

When considering the physical demands associated with this job, the following factors may apply:

+ Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

+ Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces

+ Ability to move bankers boxes of files (~50lbs)

+ Keen vision (with or without corrective lenses) required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet

**Salary**

$19 - $22 per hour based on experience.

Work Hours

When considering the work hours associated with this job, the following factors may apply:

+ Working beyond "standard" hours as the need arises

Postal Code: 92121

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - San Diego

Job Profile ID: C00782

Time Type: Full time

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