Attendance Secretary

OAPSE Bids (Internal applications) will be accepted until 2:00 pm on 04/26/2024

External applications will be accepted until the position is filled.

Contract Terms: 10-month (school calendar plus a maximum of four (4) summer weeks; 8-hours per day, including lunch; eligible for health insurance benefits

Report Times: 7:30 am - 3:30 pm

Salary: starting rate of $14.09 per hour in accordance with the OAPSE negotiated agreement

Reports to: Building Administrator, Superintendent, and/or designee.

Job Specific Qualifications

* Successful completion of the Secretary Skills Test in accordance with the CBA
* Preferred Associates or Bachelor's degree in business or related area
* Working knowledge of current student information programs is preferred
* Must be a self-starter and self-motivated to work independently with minimal direction
* Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Duties and Responsibilities:

* Management of our student data system to include attendance data management, discipline data management, and student withdrawals
* Performs secretarial duties and responsibilities in support of the building administrators
* Possess strong organizational skills, detail-oriented, with attention to accuracy, and ability to meet deadlines
* Maintain a high level of confidentiality
* High level of technical skills and knowledge of office processing programs with knowledge of related documents and the ability to retrieve information and determine and adhere to legal deadlines
* Must be able to create professional office and text documents using proper English, grammar, and formatting
* Maintain student data with a high level of accuracy
* Scheduling that may include meetings, field trips, transportation, and various school-related activities
* Proficient in data management including excel spreadsheets and/or online data management software, Google applications
* Use proper phone etiquette while managing a multi-line phone system and performing multiple tasks
* Knowledgeable of the operation of office equipment. (fax, copier, laminate machine, multi-line phone system, etc.)
* Ability to prioritize daily tasks with attention to detail
* Must demonstrate excellent interpersonal skills to collaborate and act as a liaison for the building administrators
* Strong written and verbal communication skills
* Have a basic understanding of school building operations
* Front desk receptionist duties
* Serve staff, parents, and visitors by greeting, welcoming, and directing them appropriately with a customer service attitude
* Attend in-service and seminars to enhance job performance
* Maintain a professional, approachable, personality under stressful situations
* Use proper phone etiquette while managing a multi-line phone system and performing multiple tasks
* Problem solving skills and the ability to adapt in an ever changing environment
* Perform all other duties consistent with the general job description as assigned by the Building Administrators, Superintendent, and/or designee

Skills test will be administered over the following areas:

* Typing
* Business Math
* Problem Solving
* Customer Service
* English Grammar; Spelling
* Letter Composition
* All Google Applications
* Spreadsheets
* Email

The successful applicant must have the following before they can begin work:

* Valid & appropriate higher education or work experience in accordance with the CBA
* Favorable BCII (State) and FBI (Federal) background checks.
* Successful completion of the secretary skills tests in accordance with the CBA
* Negative drug screen.

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of classified personnel.

Employees must follow all board policies, all state, and federal laws, and adhere to the Ohio Code of Ethics set up by the Ohio Department of Education. Subject to all applicable laws, essential job functions of the position include the employee being punctual and capable of completing all of the duties of the position, with or without reasonable accommodation.