Principal Secretary/Receptionist

PRIMARY PURPOSE:

Ensure efficient operation of school administrative office and provide clerical

services for school's administrative staff.

Under direct supervision provide reception and clerical assistance for the

efficient operation of the campus office.

QUALIFICATIONS:

Education/Certification

High school diploma or GED

Pass local clerical test

Special Knowledge/Skills

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets,

databases, and perform word processing

Knowledge of basic accounting principles

Minimum Experience

Secretarial experience, preferably in public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence

1. Prepare written correspondence forms, schedules, or reports using typewriter

or personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists,

and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports.

Compile information and submit to central office.
5. Maintain a log of visitors to school.
6. Maintain school calendar of events.
7. Schedule meetings and appointments and maintain calendar for principal.

Reception and Phones

8. Assist students, teachers, and parents as needed.
9. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

10. Maintain physical and computerized files including inventory of school and office

supplies, mailing lists, student records, visitor logs, and office communication.
11. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

12. Receive, store, and issue supplies and equipment.
13. Perform routine bookkeeping tasks including simple arithmetic operations to

maintain campus budget records.
14. Prepare and make cash deposits for activity account(s). May be responsible for

maintenance of activity checkbook(s) and ledger(s).

Other

15. Sort, distribute, or deliver mail and other documents.
16. Administer medication to students, check temperatures, and notify parents of

student illness in nurse's absence.
17. Maintain confidentiality.
18. Attendance is an essential job function.
19. Perform other duties as assigned by the immediate supervisor.

EQUIPMENT USED:

Personal computer, typewriter, printer, copier, fax machine, and calculator.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress; work with frequent interruptions.

Repetitive hand motions; prolonged use of computer.

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