Board Clerk

Board Clerk

Nature of Work

Under limited supervision performs a variety of administrative duties to support the activities of the Superintendent's office. Work involves assisting the Board of Education and the Superintendent in carrying out administrative activities requiring public contact and management duties to relieve the Superintendent or elected officials of operational detail. Employee is responsible for receiving confidential and routine correspondence, composing responses, and maintaining a variety of confidential records and files. Employee is also responsible for interpreting and explaining program policies and procedures. Most actions are directed by general precedents of the system or by own judgment. Reports to the Superintendent.

Duties and Responsibilities

* Coordinates the preparation of agendas for Board of Education meetings; gathers and distributes materials for meetings; attends meetings, operates recorder, composes official minutes of all meetings, and maintains related files and records.
* Answers questions from employees or the public concerning policies, procedures or deadlines; explains the use of records or information.
* Administers assigned special, recurring or regular projects; completes reports as needed.
* Register the Board for their conferences with registration, hotels, etc.
* Policy Committee
* Retirement dinner, resolutions, and gifts
* Add events to the district calendar on the website and update things on EDDIE (as people send things)
* Prepare cards for superintendent to distribute at graduation and for district Christmas cards
* Processes all federal programs (Title I, II, III, and IV) purchase orders and ensures all expenditures are allowable, necessary, and aligned to the approved plan in CCIP
* Uploads all federal programs (Title I, II, III, and IV) programmatic documentation in Title 1 Crate
* Uploads all federal programs (Title I, II, III, and IV) financial documentation in LINQ
* Processes all federal programs invoices, ensures all items are received, paperwork is accounted for, and send Finance Officer invoice for payment processing (copies are maintained with PO)
* Keeps electronic and paper copies of all invoices and POs
* Emails completed Occupational Surveys (for migrant students) to DPI consultant
* Attends meetings of various Board committees to take notes
* Prepares minutes for all Board Committee meetings based on meeting recordings
* Performs other duties as required