Program Director

2 weeks ago

Lebanon, United States Lebanon Special School District Full time
Vacancy is for the 2024/25 School Year

Job Title:

Program Director - SACC/WeeCare

FLSA Status:

Exempt

Reports To:

Assistant Director of Schools

Date:

January 2023

Purpose of Job:

Organize, manage, coordinate and monitor all aspects of school age child care/WEECare program.

Primary Job Duties/Responsibilities: The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned as needed.

General Responsibilities/Essential Functions:
  • Supervise the School Age Child care (SACC) and WeeCare programs
  • Implement program's Mission Statement
  • Ensure district compliance in areas of responsibility with all applicable policies, procedures, laws, and regulations
  • Inform staff of State Rules & Regulations and ensure they are implemented
  • Meet and maintain all safety requirements from both local and state officials
  • Responsible for reporting any reasonable suspicions related to a child's health or welfare as a result of abuse or neglect to the appropriate state/community agency
  • Responsible for TDOE state reports to maintain program license
  • Set and maintain high standards of accountability for both staff and leaders of SACC and Wee Care
  • Continually evaluate areas of supervision to identify opportunities for greater effectiveness and efficiencies
  • Monitor and evaluate staff performance and provide direction/guidance as needed
  • Communicate job vacancies, conduct interviews, and make recommendations for hire to Director of Schools
  • Provide staff development for workers and assist with maintaining those records, as well as own staff development requirements
  • Oversee responsible parties in scheduling site-based staff for regular hours of operation and for emergency care (Snow Days)
  • Provide oversight of staff in arranging field trips and transportation needs with the Transportation Director
  • Plan and conduct daily/weekly meetings with personnel
  • Provide oversight of staff in maintaining yearly inventory data for each SACC and Wee Care classroom and retaining responsibility for any/all replacement or removal of equipment
  • Provide oversight of staff responsibilities to maintain weekly/monthly/yearly tuition charges and information for parents
  • Maintain waiting list for SACC and Wee Care on a yearly basis and monitor availability for new enrollment
  • Handle any parent issues or concerns regarding students enrolled in program
  • Handle any staff related issues and concerns and maintain required documentation
  • Relocate/recommend staff placement in both SACC and WeeCare
  • Ensure that the use of the district's resources (time, money, people) are used in the most strategic and effective way possible
  • Act as fiscal agent of SACC/Wee Care; handling all banking aspects (deposits and return checks). Perform accounting responsibilities as needed.
  • Plan and prepare SACC & Wee Care yearly budget expenditures and prepare reports for both Finance Director and Board Members
  • Authorize purchase of all materials and supplies needed for the program
  • Work with school system legal representatives in any/all collection matters (notices and court appearances) and individually monitor past due accounts and balances
  • Submit any/all work order needs with appropriate personnel for SACC and Wee Care
  • Receive staff development hours in areas of business and childcare in excess of 40 hours per year
  • Work with department supervisors to assist with coverage for district events
  • Work in coordination with Assistant Director of Schools to communicate with school system personnel (Principals, teachers and custodial staff) to assist with implementation of program and system needs
  • Communicate monthly with parents of SACC and Wee Care in the form of parent newsletters and webpage
  • Work with community leaders to form partnerships that benefit both the system and the children the program serves

Other Duties and Responsibilities
  • Project a positive image of the LSSD at all times and support district goals
  • Maintain a high level of ethical behavior and confidentiality of district information
  • Support the effective delivery of a high quality of education for all students
  • Provide exceptional levels of professional support and service to staff and public
  • May operate a motor vehicle to conduct various work activities
  • Successful completion of Criminal Justice fingerprint/background process and drug screen
  • Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees are expected to fulfill other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Associate's Degree in related field, such as business, education, childcare (Bachelor's Degree preferred).
  • Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job
  • Strong communication and interpersonal skills with students, parents, colleagues, and community members
  • Strong judgment and decision-making skills
  • Such alternatives to the above qualifications as the Assistant Director or Director of Schools may find appropriate and acceptable

Abilities/Physical Requirements

Physical demand requirements are at levels of those for active light work in an office setting.

The Lebanon Special School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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