Special Projects Assistant I

1 week ago

Philadelphia, United States The School District of Philadelphia Full time
Job Description

Title: Special Projects Assistant I (Bilingual)

Department: Varies

Reports To: Administrative Superior

Union: Philadelphia Federation of Teachers (PFT)

Starting Salary: $51,462

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city's more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Performs diversified functions of limited scope and difficulty within the assigned office. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Essential Functions

• Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.

• Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.

• Acts as a liaison between the assigned office and local and state governmental entities.

• Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.

• Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District's participation; makes recommendations to superiors.

• Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.

• Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.

• Prepares a variety of reports for local and state government agencies.

• May conduct basic research on legal issues related to School District programs and policies as requested.

• May assist with short- and long-range planning for the assigned office

• May participate in the review and/or preparation of grant proposals.

• May represent superior at staff meetings

Special Finance Specialty

• Ensures the accurate and timely processing of financial transactions.

• Prepares payments for non-school district operated schools and other vendors.

• Enters and maintains data as necessary in Oracle and the other departmental databases.

• Verifies receipt of documents and matches data from multiples sources to determine data validity.

• Analyzes data to determine trends, identify discrepancies, and develop recommendations to rectify any inconsistencies.

• Verifies and reconciles payments/refunds in Oracle and other Special Finance databases/applications.

• Provides guidance and direction to external stakeholders on various matter such as registering as vendors, payments and balances.

• Serves as a liaison to various internal and external entities on issues related to enrollment status, invoices, payment and balances for students in non-District managed schools.

Qualifications

Minimum Requirements

• Bachelor's degree from an accredited college or university.

• One year of full-time, paid administrative or administrative support work which has included conducting research, analyzing and collecting data, preparing reports, and extensive use of Excel as well as using fiscal and business best practices related to project management and has involved interfacing with multiple departments and agencies.

Knowledge, Skills and Abilities

• Demonstrated knowledge of :

  • office principles, practices and procedures.
  • standard research methods and techniques.
  • report writing.
  • business English, including spelling, punctuation and grammar.
  • personal computer software applications that are used to create reports and documents and to design spreadsheets.

• Demonstrated ability to :

  • analyze data and to make recommendations based on findings.
  • handle multiple projects through to completion.
  • use and operate a personal computer.
  • use word-processing and spreadsheet software applications.
  • communicate effectively, both orally and in writing.
  • establish and maintain effective working relationships

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

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