Billing Coordinator
3 months ago
Job Description
General Responsibilities:
We are looking for a billing coordinator to join our billing operations team. The billing coordinator will be responsible for the billing process for assigned projects. Including project set up review, drafting invoices, obtaining reviewed approval, distributing invoices, tracking payments, reporting/analysis, keeping meticulous records, and resolving any discrepancies. The billing coordinator will handle client requests and follow up on any issues relating to the billing process.
Successful candidate for this role will be able to multitask without compromising the accuracy of their work and have a strong numerical aptitude and excellent customer services skills.
As a member of our hardworking team, you will enjoy the convenient south Lynnwood location. Within walking distance from the Lynnwood Light Rail Station (Opening August 2024), casual work environment, and a variety of tasks to keep things interesting. Terracon's brand in the Puget Sound, formally Mayes Testing Engineers, has a 30+ year reputation in the construction industry for delivering quality special inspections and testing on some of the largest and most exciting projects in the area. Our clients include Boeing, Amazon, Microsoft, schools, hospitals, WSDOT, and more
Essential Roles and Responsibilities:
* Under general supervision, performs a variety of routine and non-routine moderately complex billing functions to ensure the proper preparation of accurate and timely bills to customers based on contract terms.
* Processes various billing types ensuring all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
* Responsible for auditing complicated billing for accuracy prior to distribution.
* Set up and maintain projects and routine portfolios in job registration system.
* Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
* Assist with the collection efforts which could include phone calls, emails, and letters.
* Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, or in person with internal and external clients.
* Notify and assist Project Managers with change orders.
* Ensures signed contracts and amendments are executed and are on file.
* Maintaining and updating records.
* Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
* Be responsible for maintaining quality standards on all projects.
Requirements:
* High school diploma or equivalent.
* Minimum 3 years' accounting related experience.
* Associate degree preferred.
* Experience in Microsoft Excel, Outlook and Word.
* Valid driver's license with acceptable violation history.
Desired Skills:
* Working knowledge of accounting principles.
* Project based accounting experience is a plus.
* Strong work ethic and eagerness to produce high quality results.
* Ability to work independently, as well as part of a team and build professional relationships with internal and external clients.
* Keen attention to detail and strong problem-solving skills.
* Must be a self-starter and willing to learn and grow within the position.
* Effective communication (both oral and written), organizational and interpersonal skills.
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
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