Secretarial Position

4 weeks ago

North Haven, United States Connecticut REAP Full time

Job Description:

All candidates should apply directly at the ACES Careers page by clicking here

Job Brief

The assistant to the director works directly with the director as a liaison to staff and parents. The assistant director is responsible for supporting the director in ensuring the health, safety, and quality of education, for all children within the center's care.

This includes overall support of operational management in accordance with guidelines, policies, and procedures. This also includes curriculum, staff, and facilities management. Along with the director, the assistant director, ensures that the needs of the students and the goals of the center are met appropriately.

Duties and responsibilities:

* Performs general office administrative duties, including parent and staff correspondence
* Coordinates staff scheduling and coverage
* Maintains staff management systems, health records, fingerprinting, and BCIS
* Manages and orders learning materials, curriculum resources, and supplies.
* Coordinates schedules and meetings as directed by director.
* Maintains necessary equipment and reports problems to the correct departments.
* Performs general marketing duties: social media, photography, and presents available services to community contacts and potential clients.
* Coordinates and prepares needed correspondence to stakeholders and staff.
* Exhibits punctuality and professionalism.
* Maintains confidentiality when dealing with sensitive information.
* Other duties as assigned

Requirements:

* A high school degree or equivalent.
* 1-3 years of experience in early education
* Child Development Associate (CDA) Credential, Associate's or Bachelor's Degree in early Childhood Development is preferred, but not required
* Excellent computer skills, including a high degree of proficiency in social media apps, Microsoft Word, Excel, Outlook, and PowerPoint. This includes information management systems established by the agency or department
* Training and Technical Assistance
* Strong organizational skills
* Strong work ethic with a positive and courteous approach
* Excellent interpersonal and problem-solving skills.

Ability to:

* Demonstrate sound decision-making and judgement
* Plan, implement, and carry out tasks effectively.
* Organization of spaces, materials, equipment and personnel for effective completion of work.
* Functioning as part of a team and manage tasks independently
* Self-learn and quickly analyze operational issues with complex networks.
* Participate in activities for self-growth, evaluation, and on-going learning.

Requirements are representative, but not all inclusive, of minimum levels of knowledge, skills, and abilities. To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. This job description in no way states or implies that these are the only duties to be performed by employees who occupy this position. Employee may be required to perform other related duties as assigned to ensure workload coverage as requested by their supervisor.

External Candidates, please apply online at www.aces.org.

Internal candidates should apply via the "Careers at ACES" link on Interfaces.

EEO/AAE

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