HS Registrar

Primary Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Education / Certification:

* High School Diploma or GED

Special Knowledge / Skills:

* Ability to maintain accurate and auditable records.
* Ability to use personal computer and software to develop or maintain spreadsheets and databases. Ability to use word processing software.
* Proficient typing and file maintenance skills.
* Basic math skills.
* Strong organizational, communication, and interpersonal skills.

Experience / Other Requirements:

* Three years of clerical experience.

Major Responsibilities and Duties:

Records, Reports, and Correspondence

* Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
* Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
* Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
* Process and transmit requests for student information, including student transcripts for colleges and universities.
* Calculate grade point averages, class rank, and prepare honor rolls.
* Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
* Assist campus administration and counselors with the preparation of reports and student data information.

Other

* Prepare and distribute student identification cards, bus passes, and parking stickers.
* Assist counselors or testing coordinator with logistical aspects of student assessment.
* Maintain confidentiality of information.
* Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
* Other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, calculator, copier, fax machine, and shredder.