F&B Scheduler and Payroll Administrator
4 weeks ago
The Food & Beverage Scheduler & Payroll Administrator is an integral part of the Food & Beverage Administrative Team. This individual must primarily maintain calendars/meetings/colleague schedules for the Food & Beverage Division, especially the Banquet Department. Organizational skills, detail orientation, computer proficiency, and excellent communication skills are a must for this role.
The Food & Beverage Scheduling Coordinator duties include, but are not limited to:
* Create schedules for entire F&B Division;
* Banquet Server Schedule to include
* Full time
* On -call
* Staffing partners
* Event Service Set Up Team
* Outlets to include
* Vitascope Restaurant,
* 601 Delivery (In room dining outlet),
* 8 Block Bar & Restaurant, Addendum.
* Overall scheduling for Exchange Visitor J-1 interns that work throughout division
* Assist with Culinary and Stewarding staffing as needed
* Maintaining schedules within hotel productivity guidelines and standards, and reporting out if it does not fall within guidelines.
* Manage associates requests off, PTO's and schedule availability
* Assist in managing Exchange Visitor rotation schedule as they work throughout the division for a 12 month period
* Schedule and maintain communication with multiple outside labor companies
* Send Availability email weekly for on call staff to confirm shifts
* Assist in ensuring that all schedules are accurate and updated per the EO changes, pop-up, revisions or change in Outlet forecast covers
* If changes are made contacting associates of that change
* Create the Hours of Operation Chart weekly, identifying which outlets should be open each day and what time
* Create projections of upcoming business levels for staff and staffing partners, including black- out dates. On a rolling 90 day process
* Schedule weekly/monthly meetings for dept meetings
* Attend daily labor meetings- Project Olympia; Once a week write weekly labor usage synopsis
* Maintain an updated Contact List for all Event Services, and Outlets staff
* Maintain and update New Hire training guides
* Take meeting minutes for all Event Services Department Meetings/ Outlet Department Meetings
* Attend daily EO Meetings, take notes for successful execution of events.
* Update EO Boards on a daily basis, with changes and staffing updates
* Update associate time cards in payroll system and keep record of outside labor usage.
* Assist in scheduling interviews with the leadership in the F&B division.
* Coordinate with Human Resources to assist with New Hire Onboarding and Uniform Fitting and System Enrollment
* Request system access and maintain up to date documents for all F&B: Outlets, Banquets & Convention Services associates
* Complete F&B Division Weekly Payroll
* Serve as a professional liaison between all departments of the hotel
* Complete or assist with various aspects of pre-event, main event, and post-event details as assigned by managers
* Support management team with various administrative tasks including making signs and labels, printing menus, compiling reports, digital presentations, maintaining office supplies, etc.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
BENEFITS | LOVE WHERE YOU WORK | Not only will you be part of a rock-start team, but you'll get to be part of a company that earned the 16th spot on Fortune's 100 Best Companies to Work For in 2021, honored as one of the top 100 Companies that Care according to People, named Built-In's 100 Best National Large Companies to Work For in 2022, recognized as a Best Place to Work for Women, Diversity, LGBT Equality, and Millennials, and named one of New Orleans Best Places to work 9 years running
We care for people so they can be their best.
* Career Growth and Advancement - Hyatt believes strongly in promoting from within. We offer training, skills development & career mobility, providing opportunities for advancement at every level
* Affordable Benefits after 30 days - full-time colleagues are eligible for medical, dental, vision, life, LTD, STD
* Referral Bonuses up to $500.00 - for bringing new members to our team
* Free and Discounted Room Nights at Hyatt Hotels around the world
* Paid Time Off -Holiday pay, new child leave and personal days
* Healthcare FSA - saves you money for medical expenses
* Financial Perks - 401(k) w/ company match & discounted employee stock purchase plan
* Employee Assistance Program - 24/7 emotional support, legal guidance, personal & financial resources
* Discounts at various retailers - at Headspace, Apple, AT&T, Verizon and More
Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
* The ideal candidate must be proficient in the Microsoft Office Suite.
* Must be available to work a flexible schedule, including weekends and holidays.
* Schedule structure is subject to change based on operation needs, but typical schedule could be Sunday to Thursday.
* Sundays, Mondays, Wednesdays, and Thursdays are a must due to scheduling and payroll deadlines.
* The ability to work in a fast paced, ever-changing environment where managing competing priorities is common.
* Previous experience with personnel scheduling and schedule maintenance
* Previous hotel and/or Food & Beverage administrative or supervisory/management experience
* Must have a positive attitude and willingness to go the extra mile to exceed the expectations of both internal and external guests
* Exceptionally detail orientated and organization critical
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