HWU Distribution and Collection System Specialist

YOU MUST SUBMIT YOUR DRIVER'S LICENSE WITH YOUR APPLICATION.HENDERSON WATER UTILITY CLASSIFICATION SPECIFICATION

 

   CLASSIFICATION TITLE:                                        HWU Distribution & Collection System Specialist

 

 

ORGANIZATIONAL RELATIONSHIP

 

Direct Supervisor: HWU Systems Manager 

Direct Reports: Sewer and Water Call-Out Response Staff, Vac Truck Staff as assigned, Temporary Staff as assigned. 

 

 

PURPOSE OF CLASSIFICATION 

The purpose of this classification is to serve and to perform duties in the operation and maintenance of an assigned water distribution, wastewater and stormwater collection system to maintain high quality treatment in accordance with state, federal and local guidelines.

 

ESSENTIAL FUNCTIONS 

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. 

Distribution:

 

* Knowledge of all applicable rules, regulations, and requirements necessary for efficient operation of the distribution system,
* Maintain a high level of water quality standards throughout all points of the distribution system,
* Maintain accurate development and annual review of a comprehensive sampling plan of the distribution system,
* Analyze data obtained from sample sites to determine necessary trends, problems, and/or operational adjustments for recommendation,
* Routinely inspect all sample site locations for tampering, potential sources of contamination, leakage, aesthetics, etc.,
* Work with staff to ensure adequate tank turnover rates,
* Perform necessary surveillance/monitoring to ensure best possibility of maintaining microbial control while not exceeding Disinfection By-Product maximum contaminant levels.
* Conduct monitoring of internal corrosion to system piping and mitigation planning.
* Work with and coordinate with other distribution system personnel to inspect piping that is pulled and/or areas of water quality concern that are identified.
* Respond to water quality concerns/complaints and ensure a resolution in a timely manner.
* Analyze and ensure a minimum system pressure of not less than 20 psi.  Other areas will require greater than this to be maintained.
* Respond to and investigate all instances of concerning water pressure loss, maintain adequate records, and analyze data for trends.
* Maintain an adequate and efficient Backflow Prevention and Cross-Connection Control Program.
* Track and analyze water loss volumes with the goal of identification and mitigation.  Consistent reduction shall be an annual goal.
* As available, participation in the valve-exercising schedule will be necessary. Each valve exercised shall be documented and deficiencies noted to the appropriate staff.
* Inspection of and correct classification of system fire-hydrants shall be conducted on an annual basis. Deficiencies and/or classification changes shall be reported to the appropriate staff.
* Ensure proper functionality of meters in distribution system.
* Maintain   updated    written   SOP   for   external   tank    inspections   on   routine,    periodic,   and comprehensive schedules. Coordinate with other licensed staff in conducting inspections.
* Coordinate, supervise, and/or perform the routine scheduling and/or performance of external tank and appurtenance inspections.
* Coordinate and supervise the routine scheduling and performance of internal tank inspections as well as the disinfection process when returning tanks into service.
* Work with Water Quality and Distribution staff to establish and maintain necessary communications with customers in the vicinity of known activity that could cause disturbance or interruption to service or quality.
* Maintain compliance and tracking of all information/data related to the AWWA Partnership for Safe Water-Distribution Program.
* Supervise and/or conduct all procedures (sampling and disinfection) necessary for acceptance of new and/or repaired pipeline into the distribution system.
* Maintain current necessary and required licensure.
* Participates  in  assigned  meetings   for  purposes  of  communication  and   resolution  of  all  DS deficiencies, needed corrective action, and/or planning.
* Provide reports  and communications  to direct supervisor, necessary for providing accurate assessment of distribution system water quality and needs.
* Participate in annual budget process as well as track all expenses monthly so as to ensure budget compliance.
* Advise on the implementation of process analysis and monitoring equipment.
* Ensure proper calibration and maintenance of analytical equipment in distribution system.
* Assist Water Quality staff in pulling samples in the distribution system for monthly compliance testing as requeted/needed.
* Annually review the amount of customer complaints as compared to previous year.
* Maintain/Coordinate/Supervise system-wide flushing program to include full system "hard" flush and consistent "soft" flushing of problematic areas.
* Analyze  all  water  quality   data  obtained  from  flushing  programs   to  determine  efficiencies, improvements, and/or changes

 

Collections

 

* Knowledge of all applicable rules, regulations, and requirements necessary for efficient operation of the collection systems,
* Maintain efficient wastewater collection and transport throughout all points of the system,
* Respond to and prevent unauthorized discharges such as sanitary sewer overflows (SSOs) and other non-compliance events, 
* Investigate and provide adequate collection system capacities, 
* Monitor and report on combined sewer overflows (CSOs),
* Knowledge of all applicable rules, regulations, and requirements necessary for efficient operation of the wastewater collection system in order to maintain efficient wastewater transport and treatment throughout all points of the system.
* Provides the appropriate staff with regular progress reports that include updates on operational and personnel matters;
* Ensures processes being in place to share and transfer institutional knowledge and experience;
* Ensures training and processes are in place and being implemented for succession planning;
* Perform annual evaluations for all direct reports that provides substantive feedback and coaching towards advancement;
* Analyze data obtained from sample sites to determine necessary trends, problems, and/or operational adjustments for recommendation.
* Routinely inspect all sample site locations for tampering, potential sources of contamination, leakage, aesthetics, etc.
* Coordinate and supervise the work of the sewer system call truck and vac truck crew;
* Annually review the amount of customer complaints as compared to previous year.
* Maintain/Coordinate/Supervise system-wide inspection, cleaning and maintenance of wastewater piping on a regular, systematic basis.
* Investigate capacity constrained areas of the collection systems and treatment plants.
* Proactively prevent or minimize unauthorized discharges, including implementation of smoke testing and downspout disconnection programs as assigned.
* Respond to overflow events and other non-compliance.   Ensure that proper maintenance, cleanup, and notification procedures are followed after any overflow event.
* Proactively prevent or minimize the potential for the release of pollutants from associated activities through treatment plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from storage areas.
* Work with GIS staff to accurately map the collection system.
* Ensure that maintenance and field staff follow proper procedures in the reporting, assessment, and management of Sewer Overflows, including following the required Sewer Overflow Response Protocol (SORP) and required reporting to regulators.  
* Assist in annual review of the SORP.
* Implement public notification of sewer overflows as required by regulations.
* Assist in the implementation of Best Management Practices (BMPs) in the collection system.
* Assist in the coordination of manhole inspections and collection system piping on a regular basis.
* Prioritize and coordinate inspection, investigation, repairs, and rehabilitation related to inflow and infiltration.
* Prioritize and coordinate regular maintenance of problem areas (roots, excessive I&I, etc.).
* Conduct training in proper collection system SOPs with field staff.
* Assist in implementation of and training in safety programs related to the collection system, including confined space entry, trenching and excavation, lock-out-tag-out, chemical handling, traffic safety, and biohazards.
* Assist in the preparation of emergency operating procedures for the collection system.
* Conduct regular inspection and coordinate maintenance of vacuum relief valves, bypass pumping connections and force mains.
* Ensure that all maintenance activities are properly documented in the Utility's asset management system (Cityworks).
* Assist in identifying critical spare parts and inventory for the collection system assets.
* Assist in implementation of a flow monitoring program, including modelling of the collection system.
* Maintain   updated written SOPs for collection system.
* Work with Water Quality and Collection staff to establish and maintain necessary communications with customers in the vicinity of known activity that could cause disturbance or interruption to service or quality.
* Supervise and/or conduct all procedures (testing and inspection) necessary for acceptance of new and/or repaired pipeline into the collection system.
* Maintain current licensure necessary and required for proper Collection System operation and oversight.
* Participate in assigned meetings for purposes of communication and resolution of all CS deficiencies, needed corrective action, and/or planning.
* Provide reports and communication to direct supervisor, necessary for providing accurate assessment of collection system needs.
* Advise on the implementation of process analysis and monitoring equipment.
* Ensure proper calibration and maintenance of analytical equipment in collection system.

 

ADDITIONAL FUNCTIONS 

* Performs related duties as required, necessary, or assigned.
* Maintain positive customer relations.
* Follow all applicable and necessary safety policies.
* Properly maintain all safety and PPE.
* Maintain regular and predictable in-person attendance during regular business hours.
* Properly maintain and service all assigned equipment, vehicles, and tools.
* Participate in annual budget process as well as track all expenses to ensure budget compliance.
* Must undergo and successfully complete drug test and alcohol screening prior to employment and undergo and successfully complete future drug test and/or alcohol screening pursuant to the City's Drug and Alcohol policy.

 

 

  

 

MINIMUM QUALIFICATIONS 

The Kentucky Division of Water (KYDOW) requires that water distribution systems shall be operated by or under the supervision of a distribution system operator certified in a class equal to or higher than the class of the distribution system. The distribution system of Henderson Water Utility is rated as a Class III system. These regulations are stipulated and defined in 401 KAR 8:030 and 11:040.

 

Minimum requirements:

* High school diploma or GED,
* A valid driver's license,
* At least two (2) years of experience working in a distribution/collection system,
* Class III-D license from the State of Kentucky within 24 months of hire date,
* Cross Connection and Backflow Prevention certification within 24 months of hire date.

 

It is desirable for this position to obtain a Class IV license in both distribution and collections, a Class III Collections license, and NAASCO certification. 

 

PERFORMANCE APTITUDES 

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

 

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

 

Equipment,Machinery,Tools,andMaterialsUtilization: Requires the ability to operate and control the actions of equipment, machinery, tools, and/or materials requiring complex and/or rapid adjustments.

 

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive and/or advisory data and information.

 

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

 

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

 

ADA COMPLIANCE 

Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may

  

 

involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (10 - 100 pounds).

 

Sensory Requirements:  Some tasks require the ability to perceive and discriminate sounds, depth, and visual cues or signals. Some tasks require the ability to communicate orally.

 

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, temperature and noise extreme, machinery, vibrations, electric currents, or toxic agents.

 

 

This job description does not constitute a contract of employment. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (Henderson Water Utility) at the discretion of the employer, or as the needs of the employer and/or requirements of the job change. Henderson Water Utility explicitly reserves the right to modify any of the provisions of this job description at any time and without notice. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential functions does not exclude them from the position if the work is similar, related, or a logical assignment to the position.