Project Administrator 2

1 month ago

Aldie, United States M.C. Dean, Inc. Full time

Key Functions

* Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
* Maintain proposal, project and contractual documentation including contract repositories.
* Ensure compliance with contract requirements and perform all other position related duties as assigned.
* Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
* Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
* Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
* Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
* Assist Program Manager in preparation of monthly reports and other financial reports.
* Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
* Prepare documentation for employee permits, security, certification, travel requests.
* Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
* Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
* Document and accurately capture information from meetings, conversations, and presentations.
* Research, analyze, and cite reference materials from print and online sources.
* Design professional document templates for internal and external use.
* Develop schedules, outlines, and templates for various types of proposal and project documentation.
* Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
* Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
* Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Key Qualifications / Skills

* A minimum of 5 years of business experience with proven experience in a technical field
* Bachelor's degree in Communications, Business, Education, English, or related field.
* Experience in professional writing, editing, and document production required.
* Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
* Accuracy and attention to detail.
* Ability to work independently and resolve practical problems.
* Must be an effective leader with excellent written and oral communication skills.
* Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
* Must have strong multitasking skills.
* Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
* Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills:

* Microsoft SharePoint, Visio, and Project.
* Adobe software, including Acrobat Professional, Creative Suite
* Federal and DoD contract experience.
* Some U.S. Government acquisitions experience.
* Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
* Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.

Abilities

* Exposure to computer screens for an extended period of time.
* Sitting for extended periods of time.
* Reach by extending hands or arms in any direction.
* Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
* Listen to and understand information and ideas presented through spoken words and sentences.
* Communicate information and ideas in speaking so others will understand.
* Read and understand information and ideas presented in writing.
* Apply general rules to specific problems to produce answers that make sense.
* Identify and understand the speech of another person.

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