Part-Time Assistant of Athletic Operations

2 weeks ago

Saline, United States Saline Area Schools Full time
Part-Time Assistant of Athletics Operations

Position Purpose

Under the direct supervision of the Director of Athletics, the Assistant of Athletics Operations shall provide a wide variety of complex and confidential administrative and departmental support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:
  • Responsible for the first layer of student-athlete eligibility.
  • Coordinates transportation to away athletic contests.
  • Processes payments for contest workers through Arbiter.
  • Works with the athletic trainer to ensure all student-athletes have completed medical clearance for participation.
  • Manages the day to day financial operations of the Athletic Department, including processing invoices and deposits, management of student-activity accounts, and invitational and tournament fees.
  • Assists with any department files or records, including collecting and collaborating travel forms for any athletic field trips.
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding athletic activities, events or other matters.
  • Assists in coordinating athletic department activities and functional responsibilities related to subject areas over which the athletic department has oversight.
  • Attends athletic department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Assists in maintaining the daily/weekly/monthly calendar of the Director of Athletics for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
  • Assists in planning and scheduling department events and activities, and maintaining calendar of department events
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Answers telephone calls, and provide information and assistance to callers.
  • Serves as liaison with outside organizations related to department activities and work.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities
  • Ability to describe problems and work orally or in writing to the supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
  • Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards
  • Exemplary, regular and predictable attendance is essential in this position.
  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.

Qualification Profile

Typical qualifications would be equivalent to:
  • Graduation from high school.
  • College level coursework in sports management and coaching is preferred.

Terms and Conditions of Employment:
  • Hourly wage $19.50 per hour
  • Must be willing to work a flexible schedule based on the needs of each athletic season.

FLSA Status: Non-exempt

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