Registrar

2 months ago

Winston Salem, United States Public School of North Carolina Full time

* INTERNAL APPLICANTS ONLY*
* YOU MUST BE INTERNAL TO BE CONSIDERED FOR THIS POSITION*

FUNCTIONAL PURPOSE

The purpose of this position is to enroll/dis-enroll students as well as maintain accurate electronic and physical student records.

DUTIES AND RESPONSIBILITIES:

* Enroll new or transferring students along with essential data regarding parental information.
* File, pull, or print student records as requested by guidance staff, principal, or teachers
* Assist with transferring students to other schools by ensuring proper documentation and file maintenance in student information system.
* Provide transcripts and grade cards upon graduation and upon request.
* Maintain database of former students.
* Prepare reports, memos, and assist with other clerical/ administrative duties as needed to provide an efficient working environment to meet student and school facility needs
* Answer telephone, greet visitors, and respond to requests for information according to guidelines outlined by district policy and FERPA.
* Compile information upon request related to subpoenas or other criminal justice/ social service requests that include, but are not limited to, academic information, attendance, discipline, and other types of student information maintained by the district as directed by district policy and FERPA.
* Order diplomas, certificates, and other student documents and verifies accuracy of printed information on documents.
* Attend and participate in guidance meetings.
* Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

* Ability to multitask and prioritize.
* Ability to adapt and learn a variety of student information system computer programs to input and retrieve student data.
* Ability to translate school policy to students and parents
* Ability to maintain student information in a discrete and professional manner in accordance with district policy and FERPA
* Ability to enter and maintain accurate records with few errors.
* Ability to communicate clearly orally as well as in written and electronic formats.
* Ability to interact with the public and staff members in a courteous and professional manner.
* Proficient in using computer systems and software, including Microsoft Office: Word, Excel, PowerPoint, and Google Docs.
* Knowledge and understanding of policy and procedures when dealing with confidential student records and school data.
* Knowledge of legal/policy requirements for enrollment.

EDUCATION AND EXPERIENCE REQUIREMENTS:

* Minimum: High school diploma or equivalency
* Desirable: High school diploma and two years' administrative work experience within public school system.

Pay Grade 61 Full-Time 12 Months Minimum Monthly Salary $2,445

When applying, please make sure to include all prior experience in your application.

Please provide at least two references. One must be the current or most recent supervisor and the other a previous supervisor.

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