Front Office Receptionist/Assistant @ Royal Elementary

2 weeks ago

Brookshire, United States Royal Independent School District Full time
Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:
  • Bilingual Preferred
  • Must be a great people person and be customer service oriented. Also would like someone who is computer literate and has excellent phone ettiquite.
  • Proficient keyboarding skills
  • Effective organization, communication, and interpersonal skills
  • Ability to understand and follow detailed written and verbal instructions
  • Ability to operate multi-line phone system

Experience:

One-year clerical experience in office setting

Major Responsibilities and Duties:
Reception and Phones
  1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
  2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
  3. Assist parents in checking students in and out of school.
  4. Prepare and distribute student identification cards, bus passes, and parking stickers.
  5. Assist with the receipt and distribution of student materials, including homework requests.
  6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
  7. Prepares reports for Military, driver's ed., etc.


Other
  1. Provide clerical assistance as needed including assisting with the scheduling of appointments.
  2. Tardy and admin slips, temp ID's, announcements, copies for teachers, sending faxes for the campus, and assist with translating.
  3. Substitute scheduling; prepare substitute time sheets and extracurricular timesheets.
  4. Handle all deliveries; handle all Xerox machine issues and ordering supplies.
  5. Assist PEIMS with AGR packers and inputting information into the database.
  6. Changing all lockers combinations, issue locker to students as requested, assisting students with locker issues.
  7. Parent Portal.
  8. Assist with any other miscellaneous task.
  9. Maintain confidentiality.
Supervisory Responsibilities:

None.
Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Bilingual Preferred

Must be a great people person and be customer service oriented. Also would like someone who is computer literate and has excellent phone ettiquite.

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