Floater, Office Services Associate

2 days ago

Boston, United States Williams Lea Full time

Williams Lea is hiring for an Office Services Associate, Floater for our Boston office to work Monday to Friday 8:00 am to 5:00 pm or 9:00 am to 6:00 pm (depending on client site)

Pay: $19.95 - $21.00/hour

Benefits:

* Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
* 401k Retirement Savings Plan Including Employer Match
* Paid Time Off (PTO)
* Life Insurance
* Paid Parental Leave
* Short-term & Long-term Disability
* Healthcare & Dependent Care Flexible Spending Accounts
* Domestic Partner Coverage
* Commuter Benefits
* Legal Assistance
* Employee Assistance Program (EAP)
* Additional Employee Perks and Discounts

The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.

Job Duties:

(* denotes an "essential function")

* *Utilize appropriate logs for all office services work.
* *Ensure that job tickets are properly filled out before beginning work.
* *Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
* *Follow procedures to run jobs in proper order.
* *Communicate with supervisor or client on job or deadline issues.
* *Meet contracted deadlines for accepting, completing, and delivering all work.
* *Troubleshoot basic equipment problems.
* Be able to lift up to 50 lbs. on a regular basis.
* Prioritize workflow.
* Performs Quality Assurance on own and work of others.
* Load machines with various paper, toner, supplies.
* Answer telephone, emails, and place service calls when needed.
* Interact with clients in person, over the phone or electronically.
* Adhere to Williams Lea policies in addition to client site policies.
* Use equipment and supplies in a cost-efficient manner.

Job Qualifications:

* High school diploma or equivalent.
* Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
* Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
* Familiar with general back office procedures to meet and maintain client satisfaction.
* Proven customer service skills are required in order to create, maintain and enhance customer relationships.
* Good written and verbal communication skills, including professional telephone and email etiquette.
* Attention to detail with good organizational skills.
* Must be able to meet deadlines and complete all projects in a timely manner.
* Ability to handle sensitive and/or confidential documents and information.
* Able to make independent decisions that conform to business needs and policy.
* Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
* Must work well in a team environment.
* Must be able to interact effectively with multi-functional and diverse backgrounds.
* Ability to work in a fast-paced environment.
* Must be self-motivated with positive can-do attitude.

Working Conditions:

* Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
* Ability to work overtime as needed.
* Work is performed in a professional work environment.
* Professional attire required.
* Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
* Must be able to work standing up all or most of the time.

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

#piq

  • Administrative Assistant

    7 days ago

    Boston, United States RAND Full time

    Job Type: Regular Administrative Assistant (Service Desk/Floater) We are looking for enthusiastic and technically proficient Administrative Assistants to join our team in service/floater roles across the organization. If you are dedicated to upholding our core values of quality and objectivity, and you have a desire to make a meaningful impact, we invite...

  • Executive Assistant Floater

    1 week ago

    Boston, United States Beacon Hill Full time

    Our client, an investment management company located in Boston, is seeking a Floater Executive Assistant to join the team. This role combines administrative and organizational expertise, requiring a minimum of 2+ years in a professional setting, preferably in investment management or similar industries. The position involves advanced use of MS Office,...

  • Executive Assistant Floater

    1 week ago

    Boston, United States Beacon Hill Full time

    Our client, an investment management company located in Boston, is seeking a Floater Executive Assistant to join the team. This role combines administrative and organizational expertise, requiring a minimum of 2+ years in a professional setting, preferably in investment management or similar industries. The position involves advanced use of MS Office,...

  • Prescriber Administrative Assistant **Floater**

    1 week ago

    Boston, United States Northeast Health Services Full time

    At Northeast Health Services, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a Prescriber Administrative Assistant, you'll be an essential part of our clinical support team.Check below to see if you have what is needed for this opportunity, and if so,...

  • Corporate Services Associate

    7 days ago

    Boston, Massachusetts, United States Beacon Hill Staffing Group Full time

    Job Description: Beacon Hill Staffing Group is seeking a highly skilled Floater Executive Assistant to join our team. As a critical member of our staff, you will provide expert-level administrative support to senior-level executives, ensuring seamless execution of projects.About the Position:You will be responsible for managing calendars, coordinating travel...

  • Office Services Associate

    2 days ago

    Boston, United States Robert Half Full time

    Job DescriptionJob Description The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in audio/visual Job duties * denotes an essential...

  • Night Shift Cleaning Professional

    5 days ago

    Boston, Massachusetts, United States Eco Green Office Cleaning Services Full time

    About UsEco Green Office Cleaning Services is an eco-friendly commercial cleaning company that strives to provide top-notch services to our clients. We are committed to maintaining a clean and healthy environment, which is why we take pride in our work.Job DescriptionWe are seeking a highly motivated and detail-oriented individual to join our team as a Night...

  • On-Call Relief Floater

    2 days ago

    Boston, United States Victory Programs Full time

    Job Type Part-time Description Relief Floater is responsible for maintaining a safe, supportive, and welcoming environment for all clients in Victory Programs' residential shelters, low threshold transitional and permanent housing programs, and recovery homes. We are currently seeking talented staff who are passionate about working with individuals and...

  • Mobile Office Services Associate

    2 days ago

    Boston, United States Forrest Solutions Full time

    We’re looking for a dynamic, adaptable professional to join our team as a Mobile Office Services Associate, supporting 3-5 in a corporate office setting in the Downtown Boston/Seaport Area, You’ll play a key role in delivering top-notch hospitality, mail services, print production, and light facilities support while ensuring a seamless experience across...

  • Mobile Office Services Associate

    2 days ago

    Boston, United States Forrest Solutions Full time

    We’re looking for a dynamic, adaptable professional to join our team as a Mobile Office Services Associate, supporting 3-5 in a corporate office setting in the Downtown Boston/Seaport Area, You’ll play a key role in delivering top-notch hospitality, mail services, print production, and light facilities support while ensuring a seamless experience across...

  • Commercial Office Cleaning Specialist

    4 days ago

    Boston, Massachusetts, United States Eco Green Office Cleaning Services Full time

    About UsEco Green Office Cleaning Services is dedicated to providing high-quality cleaning services to our clients while promoting a healthy and sustainable environment. Our team of experienced professionals is committed to delivering exceptional results.Job OverviewWe are seeking a reliable and skilled Commercial Office Cleaning Specialist to join our team....

  • Part-Time Evening Office Cleaner

    4 days ago

    Boston, Massachusetts, United States Eco Green Office Cleaning Services Full time

    About the RoleWe are seeking a Part-Time Evening Office Cleaner to join our team at Eco Green Office Cleaning Services. In this role, you will be responsible for cleaning and disinfecting offices, meeting rooms, bathrooms, kitchenettes, and public areas.This is a fantastic opportunity for someone looking for steady, reliable part-time income during evenings....

  • Middle Office Associate

    7 days ago

    Boston, United States Fiducient Advisors Full time

    Fiducient Advisors provides tailored and personalized investment consulting services to clients such as retirement plan sponsors, endowments and foundations, private clients, and financial institutions. We operate with over 200 professionals nationwide, supporting our distinct purpose of helping clients prosper. The Middle Office Associate is responsible...

  • Middle Office Associate

    2 days ago

    Boston, United States Fiducient Advisors Full time

    Fiducient Advisors provides tailored and personalized investment consulting services to clients such as retirement plan sponsors, endowments and foundations, private clients, and financial institutions. We operate with over 200 professionals nationwide, supporting our distinct purpose of helping clients prosper. The Middle Office Associate is responsible...

  • Office Associate

    4 days ago

    Boston, United States TBG | The Bachrach Group Full time

    On-site 5 daysPosition Summary:The Office Services Specialist is responsible for delivering efficient and high-quality back-office support to internal teams. This role involves handling reprographics (copy) and mail services in both physical and digital formats, with occasional support for audio/visual and other operational tasks. The ideal candidate is...

  • Office Associate

    4 days ago

    Boston, United States TBG | The Bachrach Group Full time

    On-site 5 daysPosition Summary:The Office Services Specialist is responsible for delivering efficient and high-quality back-office support to internal teams. This role involves handling reprographics (copy) and mail services in both physical and digital formats, with occasional support for audio/visual and other operational tasks. The ideal candidate is...

  • Office Services Assistant

    22 minutes ago

    Boston, United States Berry Appleman and Leiden Full time

    Who we are: BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There's no denying our work is demanding, both in volume and pace, but we're up for the challenge. We love the balance of hard work and fun - so,...

  • Client Service Associate, Senior

    2 days ago

    Boston, United States Atrium Staffing Full time

    Our client is a wealth management firm serves single family offices, and foundations and endowments. They are seeking a Client Service Associate, Senior to provide assistance to the Client Advisory team. Salary/Hourly Rate: $100,000 - $115,000+ Depending on Experience plus Bonus Position Overview: The Client Service Associate, Senior provide assist in all...

  • Senior Associate, Middle Office

    2 days ago

    Boston, United States Evolution Credit Partners Full time

    Evolution Credit Partners, headquartered in Boston, Massachusetts, manages approximately $3 billion across a range of synergistic credit strategies. Evolution's credit platform provides bespoke financing solutions across the credit spectrum with a focus on leveraged finance and working capital finance.  Evolution Credit Partners is seeking an experienced...

  • Senior Associate, Middle Office

    2 days ago

    Boston, United States Evolution Credit Partners Full time

    Evolution Credit Partners, headquartered in Boston, Massachusetts, manages approximately $3 billion across a range of synergistic credit strategies. Evolution's credit platform provides bespoke financing solutions across the credit spectrum with a focus on leveraged finance and working capital finance.  Evolution Credit Partners is seeking an experienced...