Elementary School Receptionist

3 weeks ago

Rochester, United States Innova Girls Academy Charter School Full time
Company Description

Innova Girls Academy Charter School is on a mission to help Rochester's girls see themselves as leaders and problem-solvers. A STEAM based school, all students will engage daily in culturally relevant project-based learning that builds confidence and a love of learning. Our school is designed with these 6 key elements in mind:
  • STEAM Education for All
  • Culturally Relevant Curriculum
  • Equitable Supports for all Students
  • Excellence in Teaching
  • A Girl Scouts School
  • An All-Girls Setting

Job Description

The School Receptionist is the first point of contact for students, parents, staff, and visitors. This role requires a friendly, professional, and organized individual who can manage a variety of administrative and housekeeping tasks efficiently. The receptionist will ensure smooth operations of the front office and contribute to creating a welcoming environment for the school community.

Key Responsibilities:
  • Front Desk Operations:
    • Greet and assist all visitors, students, and staff with a friendly and professional demeanor.
    • Answer and direct phone calls, take messages, and respond to inquiries via phone and email.
  • Visitor Management:
    • Maintain a secure and organized entry process by checking in visitors, verifying IDs, and issuing visitor badges as per school policies.
    • Monitor visitor access and maintain visitor logs for security.
  • Administrative Support:
    • Assist with scheduling appointments, meetings, and events for the school administration.
    • Manage and distribute incoming and outgoing mail, packages, and important documents.
    • Provide clerical support to staff, including copying, filing, and organizing documents.
  • Housekeeping and Cleanliness:
    • Conduct a daily check and cleaning of student bathrooms to ensure cleanliness and order.
    • Replenish bathroom supplies such as soap, paper towels, and toilet paper as needed.
    • Report any maintenance or sanitation issues to the appropriate staff for immediate attention.
  • Student Assistance:
    • Assist students with inquiries, late passes, early dismissals, and other needs.
    • Maintain records for student attendance, tardiness, and early dismissals as needed.
  • Communication:
    • Serve as a communication link between parents, students, staff, and administration.
    • Distribute notices, announcements, and general information to students and staff.
  • Data Entry and Record Keeping:
    • Update and maintain school records, student information, and databases as required.
    • Maintain a neat and organized front office and ensure that materials and supplies are stocked.
  • Emergency Support:
    • Support emergency procedures by following protocols and providing assistance in drills and real emergencies.
    • Act as a key point of contact in relaying messages quickly during emergencies.

Qualifications
  • High school diploma or equivalent; additional education or training in office administration is a plus.
  • Previous experience in a receptionist, administrative, or customer service role, preferably within an educational setting.
  • Strong organizational and multitasking skills, with a high level of attention to detail.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and general office equipment (phones, printers, copiers).
  • Excellent verbal and written communication skills.
  • Friendly, positive, and approachable demeanor.
  • Ability to handle confidential information with integrity and professionalism.

Additional Information

Benefits:
  • Competitive salary commensurate with experience.
  • Comprehensive health, dental, and vision insurance.
  • Professional development opportunities.
  • Supportive and collaborative work environment.
  • Opportunities for growth and advancement within the school.

Innova Girls Academy Charter School is an equal opportunity employer and is committed to fostering a diverse and inclusive environment. We encourage all qualified individuals to apply.

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