ADMINISTRATIVE SECRETARY

Plan, organize, and participate in the clerical operations related to the assigned responsibilities of the Assistant Superintendent, Business Services.

MINIMUM QUALIFICATIONS:

High school diploma; and,

Four years of responsible secretarial experience.

Use a computer at 55 wpm net;

Shorthand of 100 wpm desirable,

(or the ability to transcribe accurately from dictating equipment);

Ability to multitask Microsoft Office Suite;

Duties include:

Type minutes, orders, memorandums, statistical data, reports, documents, records, contracts, and Board agenda items;

Develops procedures to expedite transmittal of information or to facilitate implementation of policies and programs;

Maintains confidential files of correspondence, records and other documents;

Communicates with District personnel and the public, giving information where judgment, knowledge and interpretation of policies, procedures and regulations is necessary;

Prepares reports by finding, assembling and summarizing information and data;

Ability to compose letters independently; and

Schedule and coordinate a variety of work; and

Other duties as assigned.

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(end job description)

Supplemental Questions:

* Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application.

1. Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s.

2. Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with.

3. Please describe your comfort level and knowledge of Aeries or any other Student Information System, or database management system. Give examples of how you have used the system/s.

4. Please describe your experience in the clerical field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously.

5. What is your typing speed? _________WPM

Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to www.typing.com, under "student", select "typing test", take the 5 minute test and attach a screenshot which shows your result.

Requirements / Qualifications

Requirements / Qualifications