23/24 SY - CTE Specialist

3 weeks ago

Peoria, United States Peoria Unified School District Full time

Position Title: CTE Specialist

Department: CTE

Supervisor: Director for CTE

Term of Employment: 12 months

Salary Classification: 13

Job Summary: Performs a variety of moderate to complex administrative, financial and customer service support functions for the CTE department Director and assigned staff.

Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:

* Sets up requisitions and purchase orders; secures quotes and other documentation as needed to procure items utilizing CTE grants.
* Processes and submits invoices to the district purchasing department and makes copies of invoices and purchase orders for grant reimbursements.
* Performs a variety of clerical and administrative functions as needed to support the CTE Department, its programs, CTE teachers, the leadership team, and staff.
* Makes travel arrangements and processes travel reimbursements.
* Orders and maintains supplies as needed from various budget codes.
* Researches and responds to inquiries from staff, teachers, vendors, contract providers, and contractors.
* Processes and monitors a variety of confidential agreements, contracts, and applications.
* Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control and budgetary requirements to implement positive changes.
* Assists in the collection, organization and compilation of data required for federal, state, and local reporting.
* Supports CTE curriculum, instruction, professional development, training, data gathering and marketing efforts.
* Maintains, updates, and creates files, records, and databases for departments, including capital asset inventory, department portal, CTSOs, Advisory Commission and Council.
* Coordinates a variety of ad hoc or special projects and fiscal responsibilities.
* Performs other duties as assigned or required.

KNOWLEDGE AND SKILLS:

* Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and PUSD policies and procedures.
* Knowledge of the principles of customer service, general office operations, business office management, and records and database management.
* Knowledge of Microsoft Office with skills in word processing, spreadsheets and databases.
* Knowledge of the principles of Business English, grammar, spelling and preparation of correspondence.
* Knowledge of the principles of bookkeeping, accounting, and grant fund accounting.
* Skilled in reading, interpreting, understanding and applying relevant Federal, state and PUSD rules, regulations, policies and procedures.
* Skilled in creating, preparing and managing a variety documents and reports for distribution.
* Skilled in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
* Skilled in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment.

MINIMUM QUALIFICATIONS: A High School Diploma or GED, AND two (2) years of experience in a professional office; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

* Must be able to pass a fingerprint and background clearance check.
* Must possess and maintain a valid Arizona driver license.
* May be required to work outside normal working hours.

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