Legal Technician

4 weeks ago

West Jordan, United States City of West Jordan, UT Full time

SUMMARY

Under general supervision and direction from the City Attorney, this person will perform a variety of clerical and administrative duties, related to the City Attorney's Office. Duties generally include case and document preparation, scheduling witnesses, and maintaining records and files.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES

* Greet the public in-person and on phones; respond to questions related to judicial services, and attorney/prosecutorial functions, including cases, factual discovery, bail, warrants, payments, hearings, and appointments.
* Open, review, and distribute mail for the Attorneys.
* Maintain comprehensive and indexed files, forms, reports, and records.
* Operate computer terminal to input and retrieve information related to litigation statutes, statistics, records, reports, accounts, and services.
* Maintain Prosecution cases for City Justice and Utah District Court, with associated papers/reports/certifications; post official entries reflecting pertinent facts, court appearances and dispositions related to each case; maintain a suspense file on all pending cases, including hearings or financial matters related thereto.
* Perform duties or tasks related to litigation as assigned.
* Maintain calendar of arraignments, pre-trial and other pre and post judgment hearings, including jury and non-jury trials for City Justice and Utah District Court cases; prepare and maintain the office/court calendars of these events, keep the Prosecutor(s) advised of all schedules and case needs.
* Maintain liaison and communications with agencies associated with prosecution, such as Police Department, City Justice Court, Utah District Court, Counsel for Defendants, Public Defenders, and affected City officers and employees.
* Prepare, assemble, and check evidence and other materials needed for each court case; establish and route case files to appropriate prosecutor; prepare and route responses (with Prosecutor's approval), according to required procedures.
* Maintain record of procedural changes, along with files and actively participates in case management. Perform follow-up work after setting up court appearances; prepare and submit to Court formal information; prepare and forward subpoenas to needed witnesses; request, prepare and file necessary reports, certifications, and background information. Assist, as dictated, in calling or otherwise arranging for witnesses' attendance/non-attendance to hearings or trials.
* Process expungements, bail bond forfeitures, information, pleadings, motions, summons, and subpoenas, prepared by Prosecutor's office or received from the Court.
* Extract information from police and other reports, including witness statements needed to create executable Court documents for Prosecutor's signature. Maintain case files and monitors when court dates or follow-up responses are due. Assemble and review witness lists, evidence and other materials needed for trials, under the direction of the Prosecutor. Prepare subpoenas and arrange for witness attendance at trials and hearings. Process appropriate post-trial documents, including expungements and bail forfeitures.
* Perform other related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS

Education: High school diploma or GED.

Experience: Four years progressively responsible administrative support experience involving public contact, organizing, and maintaining complex filing systems, maintaining multiple schedules and calendars of meetings. Experience working in a legal office setting handling staff support for misdemeanor or felony prosecution preferred.

Certifications/Licenses:

* Valid Utah Driver's License
* Ability to obtain and maintain Utah Criminal Justice Information System (UCJIS) Certification through the Bureau of Criminal Identification (BCI)
* Notary Public preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

* Legal procedures and practices involved in processing and filing a variety of legal documents, preferably, related to criminal prosecution.
* Legal terminology and the forms and documents used in clerical and technical, preferably, work related to criminal prosecution.
* Alphabetical, numerical, and subject matter filing systems.
* Principles and practices of data collection and report preparation.
* Principles and techniques used in dealing with the public, who are sometimes agitated or hostile.
* Proper English usage, spelling, vocabulary, grammar, and punctuation.

Skill with:

* Operating office equipment, including computer equipment and software.
* Typing and entering data.

Ability to:

* Interpret, apply, explain, and seek compliance with the policies, procedures, laws, codes, and regulations pertaining to Prosecution programs and functions.
* Respond to requests and inquiries from the public and Prosecution personnel regarding policies and procedures.
* Learn the procedures and functions of the assigned position and maintain updates.
* Learn the operations, services, and activities of the Prosecutor's Office.
* Learn to interpret, apply, explain, and monitor compliance with the policies, procedures, laws, codes, and regulations pertaining to Prosecution programs and functions.
* Understand the organization and operation of the Prosecutor's Office necessary to perform assigned responsibilities.
* Prepare and maintain accurate and complete records, documents, and legal materials.
* Respond to requests and inquiries from the public.
* Meet and deal tactfully and effectively with the public, in hostile or high stress situations.
* Maintain confidentiality of sensitive information.
* Plan and organize work to meet schedules and deadlines.
* Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
* Communicate clearly and concisely, both verbally and in writing.
* Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

WORKING CONDITIONS AND PHYSICAL DEMANDS

Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening. Ability to travel to different locations.

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