Deputy Clerk

This position performs duties related to maintaining case file information for Superior Court in accordance with the procedures set forth in Revised Code of Washington, Rules of Court, bargaining unit contract and departmental policies and procedures. Prepare, scan, and proof all documents and pleadings relating to Superior Court cases. Prepare and facilitate transfer of archival documents to the Washington State Archives. 

Cowlitz County offers a generous benefits package which includes:

* Medical/Dental/Vision  (includes dependent coverage)
* VEBA/Health Retirement Account for those who qualify
* Retirement through Washington State Public Employees Retirement System
* Life Insurance 
* Deferred Compensation plans available (457b)
* Vacation, Bonus and Leave Days Paid
* 11 Paid Holidays
* Reasonable work hours

 

The County

Cowlitz County is a great place to live and work.  Located along the Columbia River less than an hour from the Cascade Mountains and the Pacific Ocean, Cowlitz County provides an abundance of outdoor recreational opportunities and easy access to the Arts.  The I-5 corridor runs right through Cowlitz County providing quick access to the Vancouver, Washington and Portland, Oregon metropolitan areas. 

 

* Organize and scan daily documents filed.
* Proof scanned documents thoroughly. Perform final check for proper sequence of numbered documents, case parties, case numbers and general clarity.
* Scan all dockets, jury payroll, proofing logs and other office records.  Maintain for required timeframe according to Washington State Archives retention schedule, then destroy.
* Obsolete or rescan documents as requested by management.
* Create sealed case files when necessary.
* Coordinate with Washington State Archives for transfer of archival records.
* Prepare monthly shredding and complete Order for Destruction.
* Retrieve case records, which may be located in numerous areas, for title companies, attorney's offices, courts, law enforcement, other agencies, and the public. Scan file prior to replacing.
* Monitor the storage of all case files, which requires organizing and moving large numbers of files.
* Move, rearrange large quantity of case file boxes from various on-site locations on a frequent basis.
* Coordinate the scanning process of inactive files. Prepare inactive case files for scanning. Scan into case management system, proof scanned files, then destroy or transfer to state archives.
* Attend and participate in staff meetings.   Provide input and recommendations to improve own work processes and the general operation, performance and services provided by the department.  Attend required or offered training courses.
* Perform other duties as assigned by the Chief Deputy or County Clerk, including training staff.
* High School diploma or equivalent. 
* Knowledge and experience in the use and operation of personal computers with word processing and database software.
* One (1) year of experience in a clerical capacity (legal experience preferred).
* Possess a combination of education, experience and training that would provide the skills and abilities to successfully perform the duties of the position
* Pass a full background check.
* Work well independently, as well as in teams and cooperative environment, which requires coordination with other staff.  
* Manage work-related stress and perform work in a multi-task environment.  Organizational and time-management skills in order to complete work within date/time deadlines.
* Communicate effectively orally and in writing in a professional business-like level.   Possess and apply legible handwriting.
* Maintain a professional appearance.
* Exercise discretion over sensitive and confidential issues related to the department, the courts and their business.