Youth Department Business Manager

3 weeks ago


Chesterton, United States Indiana Public Schools Full time

ESSENTIAL FUNCTIONS:

1. Oversee daily administrative operations of the youth department, ensuring accuracy and adherence to YMCA policies.

2. Greet and welcome all children, parents, and visitors with a friendly and professional demeanor.

3. Manages youth department accounts receivable. Ensures daily deposits of all cash. Reviews the daily cash reconciliation. Reviews and follows up on returned checks and bank drafts.

4. Coordinates month-end closing and provides reports to CFO.

5. Manage and maintain accurate records of child registrations, attendance, and payments using the YMCA designated system. Maintains highly confidential files and correspondence for all youth department programs within license regulations.

6. Maintain highly confidential up-to-date employee files for all youth department programs within license regulations.

7. Maintains cash control, accountability procedures, and CCDF program.

8. Possess an understanding and knowledge of Child and Adult Care Food Program (CACFP).

9. Maintain CACFP food program files including daily/monthly paperwork, submit claims for reimbursement in a timely manner and accountability procedures.

10. Maintains youth program enrollment and wait lists. Provides tours of the Forchetti Center and HLC Trojan Learning Center to prospective families.

11. Assist directors with new employee onboarding processes. Demonstrates a settling presence, even during times of crisis and challenge; and helps resolve conflict in the work place.

12. Supports teaching staff and is available to assist or substitute in the classroom.

13. Serves as the point person at the branch for business questions.

14. Oversees office functions such as petty cash, office equipment and supplies, etc.

15. Manages purchasing of supplies and equipment for the youth department.

16. Assists with other projects when needed and as directed by the CFO or COO.

17. Supports assigned aspects of the annual support campaign for the youth department.

18. Gathers relevant, valid data for grant reporting.

19. Coordinate communication between parents, staff, and other stakeholders to ensure effective information flow. Including answering phone calls, responding to emails in a timely manner.

20. Address parent inquiries, concerns, and feedback in a timely and professional manner.

21. Collaborate with program directors and program coordinators to help coordinate events, meetings, and activities related to youth department services.

22. Follow emergency procedures and safety precautions. Follow procedures for reporting all accidents, incidents, and hazards. Implement and enforce safety protocols to maintain a secure environment for children and staff.

23. Adhere to all policies, rules, and regulations as outlined in employee handbook and other communications. Obtain and maintain required training(s).

24. Stay informed about relevant regulations and standards to ensure compliance with licensing and accreditation requirements.

25. Accept additional assignments as deemed appropriate, within the scope of the job description.

PTO

Retirement Plan

Holiday Pay

Vision insurance

Health insurance

Program and childcare discounts



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