Payroll Coordinator

1 month ago

Yorkville, United States GrundyKendall HR Consortium Full time
Position Type:
Secretarial/Clerical/Payroll

Date Posted:
5/7/2024

Location:
District Wide

Date Available:
ASAP

Closing Date:
When Filled

District:
Yorkville Community School District 115 - website
Payroll Coordinator
Summary: The responsibility of the Payroll Coordinator is to prepare, compile, review, reconcile, and maintain payroll data to ensure accuracy of payroll for employees of District 115.

Work Year: 260 work days (12 Months)

Reports To: Assistant Superintendent of
Finance and Business Services

Essential Duties and Responsibilities (other duties and responsibilities may be assigned):
  • Process, audit, and compile payroll data (i.e. hours worked, taxes, insurance, and union dues to be withheld, etc.
  • Process annual salary data for all employees.
  • Process stipend and bonus payments (i.e. extra-curricular activity sponsors, coaches, multiple sport bonus, etc.)
  • Process voluntary insurance premiums, credit union contributions, tax-sheltered annuity contributions, pre-tax flexible spending accounts, professional dues, charitable donations, and wage attachments.
  • Compute and report allowable deductions for wage garnishments to county courts and creditors.
  • Prepare and distribute payroll checks. Research and rectify irregularities.
  • Monitor staff attendance activity for accurate recording on payroll check stub.
  • Direct deposit deductions and net earnings to savings and checking accounts.
  • Initiate electronic funds tax payments to the internal Revenue Service, TRS and IMRF.
  • Process and remit liability payments as required (i.e. annuity companies, county clerks, association treasurer, charitable organizations, etc.).
  • Process and report Federal, State, and Social Security tax liabilities and payments for governmental agencies on required cycles.
  • Record and monitor teaching hours and salary for substitute and retired teachers for Teachers' Retirement System (TRS) pension compliance.
  • Organize and distribute annual W-2, 1095C, Wage and Tax Statements.
  • Edit and process reports as required (i.e. TRS Report of Earnings and Pension Contributions, IMRF Report of Earnings and Pension Contributions, employment statistics to the Illinois Department of Employment Security Census Unit, fiscal year salary report, etc.).
  • Carries out other duties as assigned.

Supervisory Responsibilities
  • None

Education, Certification, and Experience
  • Associates degree or Bachelor's degree preferred
  • High school diploma or equivalent
  • Experience in accounting/payroll strongly preferred
  • Proficiency in Microsoft Office Suite

Skills and Abilities
  • Ability to communicate effectively and accurately, both orally and in writing, in English
  • Ability to establish and maintain effective working relationships with both internal and external constituents
  • Ability to work independently, stay on task, multi-task, and take responsibility to complete assigned projects and duties in a timely and efficient manner
  • Work confidentially with discretion
  • Complete work with many interruptions and work independently
  • Maintain good working relationships with colleagues
  • Meet scheduled deadlines and timelines

Physical Demands:
  • Work is performed while standing, sitting, or walking
  • Requires the ability to communicate effectively using speech, vision, and hearing
  • Requires the ability to lift, carry, push, or pull light weights, up to 30 pounds

Work Environment:
  • This job is performed in a clean and healthy environment.

Clearances
  • Fingerprint/Background Clearance
  • Physical/TB test

Salary
Regionally competitive

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