Medical Asst III
1 month ago
BASIC FUNCTION:
Under the supervision of the Principal Investigator, Program Manager, and Practice Office Manager/Supervisor, the CAREWare Data Coordinator is responsible for the entry, aggregation, and maintenance of patient data into the CAREWare system / EMR. Additionally, as a Clinic Assistant, s/he assists physicians in the care and treatment of patients and is responsible for the maintenance of examination rooms, medical/surgical supplies, and equipment.
SUPERVISORY ACCOUNTABILITY:
As one of the clinic assistants, the position has no responsibility or authority for the direction of others.
NATURE AND SCOPE:
External contacts include a variety of third-party payers, medical organizations, patients, funders, and other healthcare personnel.
PRINCIPAL ACCOUNTABILITIES:
- Translates and enters patient data from the clinic's EMR and paper Records into the CAREWare database
- Clean and corrects data entered into the CAREWare database as well as maintains database routinely.
- Coordinates with other team members patient data to be entered.
- Assists in locating, filing, maintaining, and organizing records, including both paper records and electronic medical records (EMR.)
- Confirms and retrieves lab reports, dictations, X-rays, correspondence, and pharmacy information as well as uploads / scans said information into the EMR.
- Updates and files patients' medical records, handles correspondence, and makes calls as directed by the PI.
- Reviews patient charts for instructions regarding prescriptions, tests/lab results, follow-up appointments, and/or patient testing procedures.
- Prepares patients for medical appointments facilitating the following: obtaining and recording patients' vital signs, taking medical history, explaining overall treatment procedures, and prepping patients for examination.
- Prepares instruments and equipment used in examinations and/or medical / surgical procedures.
- Assists physicians with medical examinations and procedures.
- Clean, dress, and remove sutures from wounds as requested by a physician.
- Observes patients and reports adverse reactions / responses to medication, vaccination, and/or treatment to medical personnel in charge.
- Collect samples taken from patients for testing, delivers them to the laboratory, and disposes of contaminated samples.
- Cleans, disinfects, and sterilizes materials, instruments, equipment, rooms, and supplies.
- Schedules patients for follow-up testing procedures.
- Obtains pre-certification/authorization for surgical procedures, admissions, etc.
- Provides patient education and instruction as directed by the Physician.
- Answers telephone, takes messages, and gives routine information according to established procedures.
- Participate in continuous quality improvement activities in the clinic.
- Maintains knowledge of and complies with established policies and procedures.
- Maintains work area in a neat and orderly manner.
- Performs other related duties as assigned.
CORE COMPETENCIES:
- Skill in maintaining records, recording test results, and correcting records.
- Excellent skills in computer usage with proficiency in maintaining records in electronic databases and EMRs
- Knowledge of medical examination, diagnostic, and treatment room procedures.
- Knowledge of medical terminology.
- Knowledgeable in the use of CPT and ICD-10 code reference books.
- Knowledge of common safety hazards and precautions to maintain a safe work environment.
- Demonstrated skill in oral and written communications as well as ability to speak clearly.
- Skill in taking and recording vital signs.
- Skill in establishing and maintaining effective working relationships with patients, medical staff, and the public.
- Ability to be detailed-oriented, follow established priorities or procedures, and deliver quality customer service.
- Ability to use good judgment, make sound decisions, and behave with tact, decorum, and diplomacy.
- Ability to maintain quality control standards.
- Ability to react calmly and effectively in emergency situations.
- Ability to read, understand and respond to oral and written instructions.
- Bilingual ability needed (Spanish.)
MINIMUM REQUIREMENTS:
Associate degree in Medical Technology, Medical Assistant, Nursing, or Data Management in a HealthCare Setting. OR three (3) years related experience in a medical office, clinic and/or hospital or an equivalent combination of education and experience. Certification or registration in Medical Technology or as a Medical Assistant is also required with the aforementioned background. Must also have experience with database management and maintenance.
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