Deputy Court Clerk IV

Summary

We welcome and appreciate your interest in employment with the City of Corpus Christi. We are an equal opportunity employer; no information obtained during the recruitment or selection process is intended for any discriminatory purposes.

Pay

This position is a nonexempt position at pay grade 109.

Attendance

Non-rotating 40-hour work week, Monday - Friday, 8:00 am - 5:00 pm; must be available to work additional hours as needed.

Who May Apply?

All persons legally authorized to work in the United States

Overview

The principal purpose of the Deputy Court Clerk IV is to review all incoming customers' requests, accepting payments and accurately applying transactions, completing deposits, processing mailed-in payments, processing correspondence by mail and email, responding to customer inquiries, directing customers to courtrooms, setting cases for court, monitor compliance, and perform collections services by sending delinquent notices and contacting customers by phone. Court Clerk IV's also review, update, and maintain court dockets, mail hearing notifications to citizens, attorneys, and witnesses, issue subpoenas as instructed by prosecutors, and provide case resolution for citizens that are wither in compliance or non-compliant with judicial orders in an efficient and effective manner, and to provide administrative support to the Judiciary.

Responsibilities

* Provide case resolution for citizens at the lobby windows following court procedures and maintaining compliance with the law, in an efficient, effective, and professional manner, including but not limited to processing pleas, processing requests for deferred disposition and driving safety course, and accepting proof of compliance.
* Collects fines and generates receipts, balances, and prepares deposits; generates reports; provides general information about policies and procedures; research requested information.
* Collect monies off-site from Community Court and Juvenile Off-Site Court when needed.
* Must be able to prepare own deposits and verify funds.
* Works as a Judge's clerk in the Courtroom, reviewing and updating cases for defendants who have appeared for Court and have been issued orders from the Judge.
* The clerk confirms the case matches the orders from the Judge and is ready for next steps in the Court process.
* The clerk obtains the defendant's written acknowledgment receipt of orders Records all court proceedings.
* Acts as "host" and clerk for all Webex hearings.
* Checks in defendants and attorneys into queueing system.
* Thoroughly review and create pre-warrant affidavits, if applicable, for all defendants who do not appear.
* Notifies all parties; processes all Motions filed with the Court and updates cases according to judicial orders.
* Schedules defendants' cases for all types of hearings: Adult, Juvenile, Family Violence & Ordinance Pre-Trials, Jury Trials, Bench Trials, Motion and Administrative hearings, and Show Cause.
* Updating cases, scheduling cases on specific dockets, and mailing orders to all parties.
* Creates evidence lists and maintains storage of all evidence submitted during trials.
* Updates case records according to prosecutor instructions.
* Prepares cases for jury and bench trials.
* Submits appropriate documentation to DPS for all Family Violence offenses after an appearance.
* Provide case resolution for citizens who contact the court through the Municipal Court email.
* Provide case resolution for citizens who contact the court through the Municipal Court email responding withing 48 hours.
* This includes processing pleas, requests for deferred disposition or driving safety courses, accepting proof of compliance, payment plan requests, Motion requests, and Defense Attorney communication.
* Monitors and tracks collection plans and contacts delinquent customers and prepares and mails reminder notices.
* Assists customers ordered by the Judge to perform community service by providing a location and/or list of community non-profit organizations.
* Accurately enters data into court case management software and scans all documentation to the corresponding case. Updates notes appropriately.
* Assists Attorneys and defendants with motions for new trials and appeals.
* Collects fees and all appropriate documentation.
* Routes to Judicial or Administrative queues.
* Maintains customer records in the courts database system by entering fines, court costs, and other fees as determined by Municipal Court Presiding Judge.
* Maintain paper copy of all records per retention policies in the Retention Room.
* May be asked to perform other duties as assigned

Qualifications

* Requires associate degree (AA/AS); or 2 years technical certificate
* Minimum of two (2) years of experience
* Must obtain TMCEC Municipal Court Certification withing 18 months of employment
* A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Other Information:

Benefits

The City offers an excellent benefit package that includes:

* Texas Municipal Retirement System - TMRS is a required retirement plan for all full-time employees. Each employee automatically contributes 7% of their total compensation. The City will match employee contributions 2 to 1 during retirement.
* Medical/dental/vision/life coverage for employees and their eligible dependents.
* Vacation - 88+ hours per year
* Personal leave - 40 hours per year
* Sick leave - 96 hours per year
* Voluntary 457b deferred compensation plan
* Ten (10) Holidays
* Flexible Spending Account
* City Employee Health & Wellness Clinic & City Employee Fitness Center
* Learning & Development Academy
* Tuition Reimbursement Programs
* Employee Recognition Programs

Basis of Rating

Application review and the City may also conduct additional skill assessment tests, in addition to the panel interview.

Closing Statement

* Selected applicants must be able to pass a background investigation and a pre-employment drug test.
* Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.
* In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.