Secondary School Secretary Substitute

2 weeks ago

Oakdale, United States Minnesota Service Cooperatives Full time
Position Type:
Clerical/Grade IV Clerical

Date Posted:
3/4/2024

Location:
Tartan High School

Date Available:
ASAP

District:
North St. Paul-Maplewood-Oakdale School District
Position: Secondary School Secretary Substitute - Grade IV
Work Schedule: Monday-Friday, 8 hours/day, This is a temporary position through the end of the 2023/24 school year.
Start Date: ASAP
Pay: $18.69 per hour
Benefits: This is a temporary position and is not benefits eligible.

Required Qualifications:
  • High school diploma or equivalent
  • Minimum of two years of relevant clerical experience
  • Strong communication (written and oral) and interpersonal skills
  • Strong computer skills including word processing, database, and spreadsheet programs
  • Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping
  • Self-motivated with the ability to function with minimal supervision
  • Ability to maintain confidentiality

Responsibilities:
  • Provide customer service to administration, staff, students, parents, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately.
  • Type and prepare various documents for the Assistant Principal
  • Coordinate major events, such as the first day of school workshop and the graduation ceremony
  • Design and monitor weekly progress sheets, develop the agenda, and prepare referrals for special and regular education services
  • Coordinate homebound services with applicable staff
  • Coordinate announcements with staff and students
  • Ensure proper programming of daily bells
  • Collect information, prepare the weekly agenda, and maintain the spreadsheet for the student needs committee
  • Document and track behavioral referrals and suspensions
  • Prepare and forward expulsion documentation to the District Education Center for investigation and complete the report to Children's Family and Learning
  • Maintain student attendance records, preparing daily dismissal lists and quarterly reports
  • Prepare truancy documentation for Ramsey and Washington County Attorney
  • Generate petitions for Community Corrections and notify the Assistant Principal of tobacco violations
  • Maintain the list containing book/material fines due
  • Update Northeast Metro with special activities taking place at the school
  • Coordinate the annual calendar
  • Schedule and coordinate school pictures
  • Plan and organize parent-teacher conferences
  • Plan, organize, and coordinate the graduation preparation process. This includes scheduling, ordering graduation attire, announcements, diplomas, the Graduation Handbook, programs, tickets, seating, licensing, insurance, set-up/take-down, and payment of expenses incurred.
  • Maintain a graduation budget and count, verifying and depositing graduation-related fees accordingly
  • Generate and submit job posting requisitions
  • Order office and classroom supplies
  • Complete print shop requisitions and coordinate the printing of correspondence such as employee handbooks, memos, teacher check-off lists, etc.
  • Prepare tickets for school events such as graduation and dances
  • Respond to emergency situations as necessary
  • Other related duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.

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