Secretary - Engineering FT/ Days

2 weeks ago

Knoxville, United States East Tennessee Children's Hospital Full time

BASIC PURPOSE OF THE JOB

Provides comprehensive administrative and secretarial services for the Engineering department at the direction of the Engineering Manager.

REPORTS TO

* Engineering Manager

JOB REQUIREMENTS

Supervisory Responsibilities: No

Minimum Education: High School Diploma/GED

Degree: General

License/Certification Required: None

Minimum Work Experience: 2 years secretarial or related experience preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

* Proficient in word processing, database, and information management, preferably Microsoft Office Professional.
* Excellent written and oral communication skills.
* Excellent customer service skills.
* Ability to work on multiple projects at a time and remain calm under stress.

DUTIES AND RESPONSIBILITIES

* Maintains accurate appointment calendar for Director of Engineering, Engineering Manager, and coordinates meetings between department representatives and others, both internal and external customers, as instructed.
* Assumes responsibility as Central Point of Contact, accurately performing all duties.
* Coordinates meetings and activities between various departments and individuals, including Morehead, staff/safety, and others, as assigned.
* Attends meetings, as instructed, and types up and distributes minutes and variety of other materials, ensuring correct grammar, punctuation, and spelling.
* Composes and transcribes correspondence, memos, and reports.
* Supports the Computerized Maintenance Management System by data entry scheduling of pm's originating work orders, completing loop on work orders/pm's/projects. Facilitates the repair of issues with the program through onsite tech help in a timely manner.
* Actively participates on committees, research and other special projects, as assigned by the Engineering Manager. Contributes input and communicates findings in a timely and thorough manner.
* Acts as liaison with outside contractors/companies and in-house departments for ongoing projects. Ensures all pertinent communication and materials are distributed in a timely manner.
* Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment, and interacts with all patients, staff, volunteers, etc. in a considerate, helpful, and courteous manner, as observed by management observation and peer input.
* Trains personnel thoroughly on various computer programs, such as Computerized Maintenance Management Program, key program, and Outlook. Serves as a resource for these programs.
* Fosters mature professional relationships with fellow employees in a courteous, friendly, manner as measured by management observation and peer input.
* Promotes effective working relations and works effectively as part of a department/unit team inter-and intra-departmentally to facilitate the department's/unit's ability to meet its goals and objectives.
* Maintains supplies inventory for department. Checks office supplies biweekly and orders when necessary.
* Anticipates equipment and supply needs. Orders/requests equipment and supplies, according to departmental guidelines, weekly to ensure that stock is not depleted.
* Utilizes hospital resources and time respectfully and accountably and willingly accepts any other assignment that may be requested.

PHYSICAL REQUIREMENTS

* Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
* Light lifting, pushing and pulling is required for 1-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending, and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference everyday.

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