Records Assistant
4 weeks ago
To provide technical support to faculty and staff.
MAJOR RESPONSIBILITIES:
Responsibilities include but are not limited to:
* Perform documents & records functions to ensure compliance
* Performs scanning and imaging tasks using an enterprise-wide document managing system.
* Uploads and indexes electronic documents into the enterprise document management system.
* Extracts data and documents for record-keeping using the college's Student Information
* System such as Colleague and other systems.
* Repack old records into the new record boxes.
* Label the new boxes with appropriate information.
* Stack the records boxes on the available shelving.
* Coordinate with offsite storage company for box storage and retrieval
* Maintains the physical and electronic records inventory.
* Maintains offsite storage information and retrieves offsite files.
* Provides excellent customer service when interacting with internal clients and offsite storage vendors for retrieval or storage request.
* Performs special projects, tasks and other duties as assigned
* Performs additional tasks or duties as assigned by the Managing Director, Records & Information Management or other designated management
MINIMUM QUALIFICATIONS:
Knowledge, Skills and Abilities: Demonstrates understanding of higher education environments and the community college mission.
* Exhibit strong skills in communication, customer focus, building relationships, organizing and planning.
* Familiarity with standard computer hardware and business software packages.
* Excellent computer skills (expert level) with MS Office, including MS Word, Excel and Adobe.
* Must have the ability to lift/ move 25-50 lbs.
Education & Experience: Associate's degree (A.A.) from a college or a technical school, or minimum of 6 months of related experience
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