Receptionist - Senate Ways & Means Committee

1 month ago

Boston, United States MASS Full time
The Receptionist provides clerical and basic administrative support services to the Senate Committee on Ways & Means (Committee). Generally, this position is the Committee's first point of contact with the general public or with persons bringing business before the Committee and its staff, so the Receptionist must demonstrate professionalism, courtesy, and efficiency in the performance of the job. The Receptionist reports to the Chief of Staff to the Committee.

Primary Duties and Responsibilities:

• Answer office phones and email, check, sort, and distribute the mail, receive visitors, manage Committee correspondence, greet visitors to the State House, and facilitate routine inter-office communications.

• Respond to caller requests for information on Committee and legislative matters.

• Create and maintain records of reports and other materials received by the Committee from state agencies or other sources.

• Maintain calendar and schedule meetings for the Chair and the Chief of Staff.

Other Duties and Responsibilities May Include:

• Label bill folders for office attorneys.

• Order, maintain, and distribute office supplies.

• Provide general clerical support to Committee staff.

• Provide administrative support to special projects.

• Perform other duties as assigned.

Qualifications:
  • 1. High school diploma or equivalent and at least 1 year of relevant work experience. An Associate's degree or higher in a related field may be substituted for 1 year of relevant work experience.

    2. Demonstrated experience with basic office equipment and systems including telephones, photocopiers, email, and office computer applications, such as Microsoft Office Suite and remote meeting platforms.

    3. Clerical, front desk, or customer service experience preferred.

    4. Temperament to communicate with a variety of personalities in a tactful, positive, and professional manner.

    5. Excellent interpersonal skills with the ability to work cooperatively and professionally in a dynamic work environment.

    6. Excellent oral and written communication skills.

    7. Strong organizational skills and attention to detail.

    8. Ability to produce quality work under pressure and in a fast-paced environment.

    9. Ability to maintain a flexible schedule including working extended hours, possibly on nights and weekends.

The Senate's total compensation package features an outstanding set of state employee benefits for eligible employees which you may consider towards your overall compensation, including, but not limited to:
  • 75% state-paid medical insurance premium
  • Reasonable Dental and Vision Plans
  • Flexible Spending Accounts and Dependent Care Assistance programs
  • Low-cost basic and optional life insurance - Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
  • 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
  • Competitive Senate-sponsored parental leave - Tuition Benefit for employees and spouses at state colleges and universities
  • Long-Term Disability and Extended Illness program participation options
  • Employee Assistance Programs - Professional Development and Continuing Education opportunities
  • Qualified Employer for Public Service Student Loan Forgiveness Program

The Massachusetts Senate is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religious creed, national origin, ancestry, disability, gender, gender identity, sexual orientation, genetic information, pregnancy, military, and veteran status, or any other characteristic protected under applicable federal, state, or local law. Our goal is to be a workforce that is representative, at all job levels, of the diverse commonwealth we serve, and women, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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