Campus Secretary

Job Title: Secretary-High School Campus Wage/Hour Status: Nonexempt

Department/School: Assigned Campus Pay Grade: PR 7

Reports to: Principal HR Date Approved: July 2008

Revised: June 2020

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SUMMARY:

Organizes and manages the routine work activities of the school office and provides secretarial support services to the school's administrative staff.

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BASIC DUTIES AND RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

* Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.
* Prepare correspondence, memorandums, forms, requisitions, and reports for the school office.
* Maintain a schedule of appointments for principal.
* Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.
* Receive, sort, and distribute mail and other documents to principal.
* Maintain supplies for the school office; order supplies as needed; input all information on purchases of supplies and equipment in the computer.
* Monitor and process personnel time records including leave requests and reports.
* Maintain a campus activity calendar.
* Maintain physical and computerized administrative files.
* Attend and participate in faculty meetings and special events and serve on staff committees as required.
* Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.
* Maintain confidentiality.
* Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
* Participate in staff development training programs to improve job performance.
* Comply with the Employee Standards of Conduct.
* Perform other related duties as assigned.

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SUPERVISORY RESPONSIBILITIES:

* None

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SKILLS AND KNOWLEDGE:

* Strong organizational, communication, and interpersonal skills
* Ability to be patient, flexible, and versatile
* Proficient keyboarding, calculator, and file maintenance skills
* Knowledge of correct English usage, grammar, spelling and punctuation
* Basic math skills
* Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

Equipment Used: Computer, printers, calculator, fax machine, typewriter, copier, telephone, laminator

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QUALIFICATIONS:

Education/Certification:

* High school diploma or equivalent

Experience:

* Three (3) years successful clerical experience
* Experience in public education environment and public relations (preferred)

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MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS:

* Maintain emotional control under stress
* Work with frequent interruptions
* Repetitive hand motions
* Prolonged use of computer
* Possible lifting 25+ lbs.
* Standing, walking, sitting, stooping, bending, and kneeling