Order Management Specialist

1 week ago

Livonia, United States General Fasteners Company Full time

POSITION RESPONSIBILITIES

* Support Account Managers and customer accounts as assigned by providing exceptional

support and developing strong relationships with team members and customers at plant

and/or corporate locations
* Daily coordination of orders, material shipments and ASN's, entry/processing and

management of incoming customer orders through shipment, including internal expedites

with supply chain, QA, Operations and Logistics to ensure accurate and timely

processing of orders
* Work with customers and internal teams to communicate constraints in supply and

coordinate with them to adjust orders accordingly
* Respond to customer requests related to shipping documentation and proof of delivery
* Analyze and communicate customer demand changes internally to Buyer and externally

to Customer when appropriate
* Assist in investigation and resolution of customer concerns, working with Operations,

Supply Chain, QA and Engineering as necessary to ensure closure, along with entering

and tracking RMA's and replacement Customer orders as necessary
* Support Finance in resolving receivables and invoicing concerns; process credits and

debits as needed
* Provide follow-up support for all customer or company requests and objectives

Dependent upon account, responsibilities may include instances of
* Process, submit and follow up on customer quotations
* Contract/P.O. Review and Records Management per documented processes
* Initiate set up of customers and track to completion
* Manage customer pricing in system
* Prepare, submit and track customer drawing or specification changes, deviation requests,

supplier change requests and buy authorizations
* Support the reduction of excess and obsolete inventory by investigating and compiling

supporting information
* Update and maintain all applicable reports in a timely manner
* Support GFC branch(es) with contract VMI serial files (if applicable)

SKILLS, KNOWLEDGE, ABILITIES:

* Strong sense of urgency and ownership with a commitment to working with customer and

internal teams
* Excellent communication skills including verbal, written and interpersonal

Customer Service/Account Manager 2 May 17, 2023
* Ability to identify and negotiate solutions that are aligned with company strategies and

goals, and gain agreement from customer
* Focus on attention to detail and accuracy while meeting deadlines
* Capacity to handle multiple detailed tasks with frequent interruptions
* Strong organizational and follow up skills, ability to manage time and plan, flex and

coordinate workload with shifting priorities
* Ability to recognize potential problems, correctly identify actual problems, and take the

necessary steps to prevent or resolve problems
* Analytical ability to gather and interpret data and relevant information and draw accurate

conclusions
* Proficient use of ERP system, Microsoft Word, Excel (v-lookup and pivot tables) and

Outlook
* Willingness and ability to be flexible and adapt to changing job requirements
* Ability to understand and follow all processes and procedures

ENVIRONMENT:

* Must be able to work in a busy office setting and/or remotely as a self-starter without

direct supervision at all times



PHYSICAL REQUIREMENTS:

* Must be able to sit and work at a computer for up to 8 hours per day



JOB QUALIFICATIONS:

* Must have high school diploma or equivalent
* Preferred: Associates Degree or higher, or 2+ years of related experienc
* Experience in the fastener, distribution, or manufacturing industries is helpful



WILL BE EVALUATED ON:

* Attendance
* Adherence to all safety policies and procedures
* Dependability
* Knowledge of Job
* Quality of work performed
* Achievement of departmental and personal goals and objectives
* Interpersonal Relations/effectiveness as a team player

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