probate court Estates processing Clerk

1 month ago

Jonesboro, United States Clayton County, GA Full time

ESTATES PROCESSOR, TEMPORARY

CLASSIFICATION TITLE: PROBATE COURT ESTATES PROCESSING CLERK

PURPOSE OF CLASSIFICATION

Provides technical and clerical support to the Probate Court, and serves as a lead worker. Work involves, assisting the general public in person and over the phone; processing complex petitions and serving parties as required by law; docketing, managing a large case load; processing cases timely, indexing, and recording court case information; providing copies of official court documents to the public; receiving and processing applications for court administered programs and providing assistance and guidance to less experienced clerks.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Serves as a lead worker; provides direction and guidance to other probate clerks; assists with difficult questions and/or issues; and provide training to newly hired clerks.

Answers Department telephones; greets customers and visitors; communicates with the general public, attorneys, court personnel, and County and local officials; provides assistance without giving legal advice, copies of requested documents and information regarding department services and procedures; refers callers to other staff members as appropriate; and takes messages.

Accepts payments, applications, records, etc. from customers; records receipt of same; and prepares for processing. Prepares summaries and balances payments/fees collected daily; and prepares for deposit.

Receives, reviews, prepares and/or processes department documents such as records of court cases, dockets and indexes, and case files; receives and processes applications for programs administered by the department including, temporary guardianship of minors, petitions for probate of wills; issues legal documents, subpoenas; prepares publication list of legal notices for the newspaper. Reviews petitions for accuracy; serves interested parties as required by law; sets cases for hearing as needed; prepares orders.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation to ensure the petition or pleading is complete; to include Probate Court Standard Forms. Prepares and completes various, reports, correspondence, and other documentation, compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records. Serves the various parties with proper service as required by law based on the type of petition. Maintains a full understanding of the requirements for each pleading and the appropriate service required for each. Manages a case load so that each case is processed timely. Operates or uses various equipment and supplies in order to complete work assignments: operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. Communicates with Judges, supervisors, other employees, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Verifies, completes and/or codes required information; enters information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Makes copies and distributes as appropriate; and maintains copies in department manual files.

Type letters, reports, summaries and correspondence. Prepares folders; maintains files of department correspondence, program records, legal documents; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.

Receives, dates and distributes incoming mail. Prepare outgoing mail. Ensures that the CJT court computer system is accurate and complete.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by one year of clerical and customer service experience or any equivalent combination of education; Microsoft Office proficient, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

TYPING SPEED: 35 WPM REQUIRED (If requested by the department, Typing Test will be administered at a later date. Application will be reviewed and sent to the department if all other minimum qualifications are met.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

To download a copy of this job description click here.

Position : 3940

Type : INTERNAL & EXTERNAL

Location : PROBATE COURT

Grade : GRADE 19

Posting Start : 09/19/2023

Posting End : 12/31/9999

MINIMUM SALARY: $44,061.31

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