Records Center Clerk

3 days ago


Washington, United States Graham Inc. Full time
JOB DESCRIPTION
 
Position:             Records Center Clerk
Status:                Direct Hire
Location:            Washington, DC
 
 
*Exceptional communication skills, both written and verbal*
 
ABOUT THE ORGANIZATION:
This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.
 
 
ESSENTIAL FUNCTIONS and RESPONSIBILITIES:
PHYSICAL DEMANDS
Responsibilities include but are not limited to:
  • Retrieving boxes and files from the offices/work areas of attorneys, administrative staff, and paralegals upon their request.
  • Updating the location of incoming files in the firm's Records Management system; determining which files should remain on-site in the department's shelving area or sent to off-site storage based upon defined operating procedures.
  • Submitting transmittal reports daily, confirming all material received by the department is accounted for.
  • Processing retrieval requests for physical files stored either on-site, and/or off-site in accordance with established procedures. Ensuring that off-site requests are aligned with the established courier schedules.
  • Filing incoming documents into existing folders currently maintained by the department whether on-site or off-site storage.
  • Re-filing material previously retrieved from off-site storage containers.
  • Processing requests for barcode labels into the firm's Records Management System, in compliance with the three-day turnaround requirement for distribution.
  • Assisting with the distribution, tracking, and scheduling of shred bin service.
Qualifications:
  • Minimum of one year of records experience in a law firm.
  • Ability to lift up to 40 pounds.
  • Demonstration of strong oral and written communication and general clerical skills.
  • Ability to organize multiple tasks and work independently in a fast-paced environment with rapidly changing priorities.
  • Demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
  • Flexibility to work additional hours and/or shifts, as necessary.
 
  • Ability to lift/move up to 20 pounds.
  • This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
  • The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.
 
 GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.
 
 
 

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